Job description: Job Description:This position supports the credit card and T&E program within the Enterprise Service Center (ESC). This position provides service and analytical support in their interactions with Operations and other internal stakeholders; ensures that software and other tools are available and functional to efficiently and effectively process and post employee reimbursements; support banking and credit card programs; configures and optimizes all related systems; ensures that process flows and accountabilities are followed to maintain strong internal controls and safeguard the assets of ABM Industries; prepares managerial reports and resolves expense issues as necessary; functions as a primary point of contact for the company T&E program; helps ensure that appropriate time and expense related training is provided; monitors compliance with policies, procedures, and other reimbursable expenses; and supports process improvement efforts.Job Responsibilities:
Maintain a culture of service. This culture includes developing and maintaining relationships with the field operations teams, collections team counterparts in the ESC, and stakeholders and partners in Procurement, FP&A, IT, HR, Internal Audit, and others. Enable two-way communication and a feedback loop to optimize process outcomes
Support the review and analysis of systems, policies, and procedures, to ensure adherence to company guidelines
Support T&E process and system implementations
Produce reports and other data visualizations as necessary for all discretionary spending
Work with the involved areas to identify and resolve T&E reimbursement issues
Perform routine audits of submitted expenses for compliance with company protocols
Address stakeholder issues as submitted through the Service Now Portal
Support the month-end close efforts for Procure-to-Pay processes including assisting with month-end closing and accruals, and AP account reconciliations; ensure individual and team deadlines and deliverables are met accurately and timely
Support procurement system report creation and analysis needed for Accounts Payable processes
Knowledgeable of end-to-end processing requirements for T&E reimbursements
Post regular T&E reimbursements for domestic and international employees
Support the weekly AP forecast and disbursement review process
Assist with 1099 reporting and electronic transmission to IRS
Support the preparation and maintenance of schedules and supporting documentation needed for management, internal and external reporting, external auditors, and SOX requirements
Support International locations to ensure consistent practices
A high level of attention to detail is required in managing analytical tasks
A strong desire to succeed and be a part of a team
Ability to drive process improvements and develop systematic processes
Minimum Requirements:
2+ Plus years of Procure-to-Pay experience within a Shared Services Environment focused on T&E governance and company credit card program maintenance.
AppZen experience preferred
Experience in working with an ERP i.e., JDE/Oracle experience
Excellent Excel, Power BI, and PowerPoint Skills
Bachelor’s Degree in Accounting or related discipline
Ability to analyze, solve problems, and adapt to changing organizational and operational needs
Ability to work collaboratively with all departments
Excellent communication and interpersonal skills with the ability to interface comfortably at all levels both internally and externally
Ability to nurture and work in a fast-paced, team-oriented environment; strong emphasis on team building through training, coaching, and mentoring
Flexible; ability to adapt to changing priorities and multiple tasks
Overtime on occasion will be required
Benefit Information:ABM offers a comprehensive benefits package. For information about ABM’s benefits, visit
Expected salary:
Location: Sugar Land, TX
Job date: Wed, 06 Nov 2024 08:56:33 GMT
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