Supervisor, Advancement and Alumni Relations

Job title: Supervisor, Advancement and Alumni Relations

Company: University of Ottawa


Job description: Follow us onJob Type: EmployeeDuration in Months (for fixed-term jobs): 18Job Family: Advancement and Alumni Relations# of Open Positions: 1Faculty/Service – Department: Alumni Relations OfficeCampus: Main CampusUnion Affiliation: SSUODate Posted: mars 06, 2025Applications must be received BEFORE: mars 17, 2025Hours per week: 35Salary Grade: SSUO Grade 11Salary Range: $87 272,00 – $110 239,00Position Purpose
The Manager, Alumni and Community Engagement (Manager, ACE) provides strategic leadership and oversight for dedicated segments of alumni (e.g. faculty, hub or specific market segments or cohorts,) and leads alumni engagement staff. The Manager engages and builds deep relationships with a portfolio of key alumni, donors, volunteers as well as current and future prospects, with the primary purpose to establish and strengthen the culture of affinity and engagement among uOttawa alumni, donors and strategic partners.In this role, you will:
Strategic Planning and Relationship Management:

• Supports the Director, Alumni Relations in strategic alumni engagement and programs by drafting, and with the approval of the director, delivering on short and long-term action plans to identify, build and cultivate deep relationships with key alumni, donors, prospects and other partners in their specific segment (e.g. Faculty, hub or market).
• Develops and maintains relationships with faculties, leadership and advancement staff to effectively implement strategic alumni engagement programs and services by managing a portfolio of alumni, donors and/or stakeholders for strategic engagement and relationship growth, while overseeing the portfolios of direct reports.
• Responsible for meeting all University Advancement portfolio management protocols, including completing assigned qualifications to meet agreed-upon engagement targets annually.

Design, Implementation and Management of Alumni and Community Engagement Programming:

• In consultation with and approval from the director, drafts and develops alumni engagement programming to support the priorities of the segment in order to grow a strong culture of affinity and engagement among alumni, donors, and partners. Drafts and executes project plans to support programming strategies.
• Evaluates ongoing success using established performance metrics (e.g. benchmarking) to track and report progress on a regular basis. Researches emerging trends, reviews best practices and provides recommendations to leadership for program improvement.

Leadership and Professional Development:

• Provides guidance and support to direct reports and oversees their work by facilitating and tracking project status, identifying problems and issues, allocating appropriate resources, and ensuring that projects and events are completed on schedule and at the highest levels of quality.
• Evaluates direct reports’ performance and identifies development needs and recommends appropriate training strategies.

Reporting and Budget:

• Prepares and submits regular updates/reports to Director, Alumni Relations and faculty, outlining engagement and pipeline activity in line with the segment’s priorities. Communicates budgetary needs to the director to support engagement programming within their segment or sector and respects the established budget. Ensures that all activities are reflected in the University’s CRM database.

What you will bring:

• Bachelor’s degree
• 5 years’ experience in public and/or alumni relations, or advancement
• Knowledge of the University of Ottawa’s mandate, mission, objectives and culture
• Strong working knowledge of advancement processes, best practices and current industry trends
• Proven ability to manage ongoing relationships with a wide variety of internal and external stakeholders, including senior executives and officials and influential individuals
• Self-starter, goal oriented, and strategic thinker
• Team player, excels at working collaboratively as well as independently
• Strong networking skills. Ability to use persuasion, negotiation and influencing skills to develop relationships with stakeholders
• Strong project management and organizational skills, and ability to prioritize multiple tasks
• Team management experience
• Exceptional oral and written communication skills, including public speaking, and solid relationship management skills at all levels in an organization
• Demonstrated ability to write and produce high A
• Strong computer skills including above average competency in Word, Excel and PowerPoint. Proficiency in Raiser’s Edge is an asset.
• Superior communication skills in French and English (verbal and written)

#Li-Mp1Key Competencies at uOttawa:
Here are the required competencies for all or our employees at uOttawa:Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.
Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect, teamwork and inclusion, where collaboration, innovation, and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply, we welcome applications from qualified Indigenous persons, racialized persons, persons with disabilities, women and LGBTQIA2S+ persons. The University is committed to creating and maintaining an accessible, barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment, assessment and selection processes. Applicants with disabilities may contact hrtalentmanagement@uottawa.ca to communicate the accommodation need. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.Note: if this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click to find out more.If this is a front-line position with responsibilities to interact with students, selected candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 – Covid-19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.

Expected salary: $87272 – 110239 per year

Location: Canada

Job date: Fri, 07 Mar 2025 08:18:11 GMT

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