Share Plans Administrator

Job title: Share Plans Administrator

Company: Arcadis


Job description: Job Description:Arcadis is the world’s leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets.We are more than 36,000 people, in over 70 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the world’s most complex challenges and deliver more impact together.Role description:The purpose of the Share Plans Program Administrator role is to support the effective management and execution of the Arcadian Share Plan (ASP). In collaboration with the ASC Program Manager, the Specialist will assist in ensuring compliance and operational excellence while actively advocating for the program to enhance employee awareness, engagement, and participation across all jurisdictions where Arcadis operates.This role focuses on providing comprehensive support, facilitating stakeholder communication and coordination, and ensuring accurate data management to support the programs’ strategic objectives. The Specialist will contribute to the standardization and optimization of program management processes and play a key role in communicating the program’s benefits.The Share Plans Program Administrator reports directly to the Senior Share Plans Program Specialist and together forming an integral part of the Global Performance and Reward COE of Arcadis.Role accountabilities:This role will support the Senior Share Plans Program Specialist in developing a comprehensive program management plan for the Arcadian Share Plan Program. In addition, they will:

• Actively support the Senior Share Plans Program Specialist in the execution of the ASP program’s plan by preparing detailed reports, coordinating high-level meetings, and managing key communications to ensure alignment with programs’ objectives.
• Develop communication materials and strategies to promote program awareness; serving as a point of contact for employee inquiries and encourage participation.
• Coordinate regional communications and meetings; create content for presentations, town halls, and newsletters to keep stakeholders informed and motivated.
• Collaborate with vendors, payroll teams, and employees to resolve complex queries and issues, ensuring timely and accurate responses that contribute to the smooth operation and success of the programs.
• Develop and maintain program documentation, ensuring all records are accurate, organized, and easily accessible for audits and reviews.
• Assist in preparing regular reports for senior management, providing timely and accurate updates on program performance and benefits realization.
• Collaborate closely with the ASC Program Manager in to support the development and implementation of governance frameworks and compliance strategies.
• Participate in regular monitoring and auditing of compliance activities related to ASP, helping to identify and address any discrepancies or risks, thus ensuring the program remains on track and aligned with its goals.
• Support the ASC Program Manager in managing relationships with external vendors and benefit providers, ensuring they deliver services that meet organizational standards and contribute to the successful delivery of program benefits.
• Identify opportunities for improving program management processes, standardizing documentation, and automating routine tasks to enhance the efficiency and effectiveness of program management.

Qualifications & Experience:

• Our ideal candidate holds a relevant professional qualification in project or program management such as Prince2, Managing Successful Programs (MSP) and has experience in supporting complex programs, ideally within a multinational organization.
• They should have experience in stakeholder management, with the ability to build strong relationships, including with senior stakeholders.
• Proficiency in collaborating with cross-functional teams and external vendors to ensure alignment and support common goals will be essential.
• Strong communication skills—both written and verbal—are required, with a proven ability to engage and influence diverse audiences, effectively presenting information and fostering program advocacy.
• Furthermore, the candidate brings:

• Strong analytical skills
• Data management and reporting
• Process improvement
• Technology and data proficiency

For this role Arcadis values professional experience across the following priority areas:

• Breadth of experience: Supporting complex programs, ideally spanning across organizational boundaries.
• Driving innovation: Actively contributing to driving best practices and innovation by implementing new approaches, tools, and strategies that enhance the effectiveness and efficiency of program management.
• Data and technology: Adopting data-driven decision making, leveraging data to create and demonstrate value. Tech savvy and comfortable and curious about technologies.

Why Arcadis?We can only achieve our goals when everyone is empowered to be their best. We believe everyone’s contribution matters. It’s why we are pioneering a skills-based approach, where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together.You’ll do meaningful work, and no matter what role, you’ll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark, on your career, your colleagues, your clients, your life and the world around you.Together, we can create a lasting legacy.Join Arcadis. Create a Legacy.Our Commitment to Equality, Diversity, Inclusion & BelongingWe want you to be able to bring your best self to work every day, which is why we take equality and inclusion seriously and hold ourselves to account for our actions. Our ambition is to be an employer of choice and provide a great place to work for all our people.#LI-CB3#LI-Hybrid

Expected salary:

Location: Makati City, Metro Manila

Job date: Sat, 04 Jan 2025 00:21:49 GMT

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