Job title: Senior Vital Statistics Clerk
Company: Bexar County
Job description: SummaryUnder direct supervision, is responsible for processing official legal documents and fees; researches, issues, indexes, and files official documents; performs data entry; prepares documents for indexing; answers questions; collects processing fees; balances daily receipts and monies; makes certified copies; researches discrepancies; monitoring scanning software and database; provides daily administrative and clerical support; and performs related duties as required.Duties and Responsibilities
- Locates, researches and records legal documents for the general public, outside organizations and various government agencies utilizing microfilm, historic indexed books, flash drives, etc.
- Provide detailed contact information and direct individuals requesting a birth/death record or a birth record amendment to the Texas Department of Vital Statistics
- Redacts social security numbers as required or requested
- Responsible for the timely recordation of all Bexar County issued marriage licenses
- Provides certified copies of original marriage licenses
- Researches and performs accurate data entry to provide the public duplicate and decorative marriage licenses
- Researches any Notices of Death Notifications and Abstracts of Death to ensure accurate information is sent to the Bexar County Elections Department
- Responsible for scheduling appointments and maintaining the PickTime online appointment calendar for the Marriage License, Assumed Business Names and Vital Statistics departments
- Provide customer service to individuals through the Live Chat system
- Performs data entry of various transactions and documents including, but not limited to, payments, fees, financial statements, oaths and deputations, military discharges, various bonds, marriage licenses, and birth certificate data
- Assists public and answers questions, in person and by telephone, regarding procedures involved in processing legal documents
- Catalogs, indexes, files, locates and researches various records including, but not limited to, birth and death certificates, marriage license certificates, informal marriage license certificates, assumed business name certificates, personal financial statements, oaths and deputations, military discharges, DD-214’s and various bonds
- Calculates and collects various filing, recording and document processing fees, balances daily monetary transactions, and is responsible for processing deposits
- Verifies accuracy, resolves discrepancies and prepares documents for further processing, recording and/or filing
- Provides administrative and clerical support such as processing section mail, making copies, typing documents, answering telephones and taking messages
- Involved in Cross-training with all sections within the Recordings Division
- Performs related duties as required
Minimum Qualifications
- Graduation from High School or General Education Development (GED) certificate, and two years general office, document processing, bookkeeping or cash handling experience as part of work involving service to the general public; or an equivalent combination of education and experience
- Knowledge of general office procedures; knowledge of the Vanguard System; basic knowledge of Microsoft Outlook, Excel and Word software applications
- Skill to type 40 wpm with no more than 7 errors; skill in performing basic mathematical calculations; skill in making change in cash transactions
- Ability to understand and apply various State Codes; ability to maintain document records and filing systems; ability to perform repetitive work with a minimal amount of supervision; ability to operate mainframe terminal, typewriter, microfilm/microfiche reader, image terminal, 10-key adding machine and basic office equipment; ability to establish and maintain effective working relationships with co-workers, other County employees, outside organizations, other government agencies and the general public
- Acts in the name of the County Clerk and shall perform all official acts as may be lawfully done and performed by such Clerk in person, pursuant to Section 82.005(c) of the Texas Local Government Code
- Must secure and maintain a favorable background investigation and clearance
- Must secure and maintain a pre-employment physical and a pre-employment drug screen test
- May be required to work more than 40 hours during the workweek
Working Environment and Physical Demands:
- Constantly working in indoor conditions
- Occasionally moves items weighing up to 40 pounds
- Occasionally moves about the office
- Frequently communicates with others; must be able to exchange accurate information
- Constantly operates a computer and other office productivity machinery
- Positions self to perform essential functions
- Must be able to remain in a stationary position
Supplemental InformationWorkstations with internet access are available, if needed, to view job postings and apply online at 211 S Flores, San Antonio, TX 78204, 8am – 5pm, Monday through Friday. Phone: 210-335-2545.
EQUAL OPPORTUNITY EMPLOYERBexar County is an Equal Opportunity Employer and committed to Workplace Diversity.
We are committed to providing equal opportunity for protected veterans and individuals with disabilities.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.For more detailed information, please click on the following link to view Benefits offered by Bexar County:NOTE: Part-Time and Temporary positions are not eligible for Bexar County Benefits.
Expected salary: $3179 per month
Location: Bexar County, TX – San Antonio, TX
Job date: Wed, 25 Dec 2024 23:50:02 GMT
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