Senior Information Management Specialist

Job title: Senior Information Management Specialist

Company: Randstad


Job description: Are you an expert in enterprise information governance with a passion for streamlining data, compliance, and recordkeeping systems? Our client is seeking a Senior Information Management Specialist for a hybrid contract role based in Toronto, working 3 days onsite and 2 remotely. This is a 6-month contract with the opportunity to lead the end-to-end implementation of an Enterprise Information Management (EIM) platform (e.g., OpenText).
In this role, you will define and execute information management strategies, configure document classification and retention protocols, and ensure compliance with security and privacy standards, while providing strategic guidance to internal teams.Advantages
🏠 Hybrid work model: 3 days onsite / 2 days remote
📂 Lead EIM implementation across diverse departments
🛡 Ensure compliance with privacy, access, and recordkeeping laws
📊 Influence data governance frameworks and performance metrics
🧠 Deliver cross-functional training and stakeholder engagement
📁 Work with OpenText and modern metadata/classification practices
🏛 Exposure to public sector standards and frameworksResponsibilities

• Lead the configuration and rollout of the EIM platform (e.g., OpenText)
• Conduct business analyses to define information management requirements (recordkeeping, access, privacy)
• Develop and implement governance frameworks: classification schemes, metadata standards, document management rules, and retention schedules
• Manage the full project lifecycle: requirements gathering, technical integration, testing, deployment, and post-implementation support
• Collaborate with IT, business analysts, project managers, architects, and training teams to ensure cohesive delivery
• Provide ongoing advisory on information management best practices and strategic alignment
• Deliver training sessions and awareness initiatives to build organizational capability
• Ensure alignment with regulatory requirements, conducting compliance and privacy impact assessments
• Participate in IM committees and cross-functional working groups
• Create policies, procedures, and detailed documentation (e.g., training guides, audit reports)
• Monitor, evaluate, and report performance metrics tied to IM maturity and adoption
• Conduct environmental scans, process mapping, and gap assessments to inform future improvements

Qualifications
✅ Must Have:

• 5+ years of experience implementing enterprise information management platforms (OpenText preferred)
• Deep knowledge of business analysis in IM areas such as recordkeeping, access, privacy, and unstructured data
• Proven experience leading and coordinating IM projects in complex environments
• Hands-on experience developing classification schemes, metadata schemas, and retention policies
• Skilled in stakeholder engagement, cross-team collaboration, and user training delivery
• Familiarity with privacy and security classifications and how to apply them
• Strong documentation, advisory, and knowledge transfer skills
• Understanding of IM frameworks, policies, and industry standards (e.g., ISO, ARMA)

⭐ Nice to Have:
🎓 Degree in Information Management, Library Science, IT, or a related field
📜 Professional certifications such as CRM (Certified Records Manager)
🏛 Experience supporting public sector organizations or navigating government regulatory frameworks
📊 Experience developing IM performance metrics and maturity models
🧠 Participation in IM working groups or steering committeesSummary
This role offers a strategic opportunity to lead the design, implementation, and governance of an enterprise-level information management platform. As a Senior Information Management Specialist, you will influence how data is stored, accessed, and secured, ensuring long-term operational efficiency and regulatory compliance in a hybrid, collaborative environment. If you’re passionate about information architecture, policy enforcement, and stakeholder empowerment, this role is for you.
If you are interested in this role, please apply online at www.randstad.ca. Qualified candidates will be contacted.Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada’s workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.

Expected salary:

Location: Toronto, ON

Job date: Mon, 14 Jul 2025 05:25:22 GMT

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