Senior Coordinator, Recreation Programs (Intramural)

Job title: Senior Coordinator, Recreation Programs (Intramural)

Company: University of Ottawa


Job description: Follow us onJob Type: EmployeeDuration in Months (for fixed-term jobs): 36Job Family: Recreational Programs# of Open Positions: 1Faculty/Service – Department: Campus Recreation, Intramural, Youth and CampsCampus: Main CampusUnion Affiliation: SSUODate Posted: February 27, 2025Applications must be received BEFORE: March 10, 2025Hours per week: 35Salary Grade: SSUO Grade 08Salary Range: $62,218.00 – $78,589.00About Student Affairs :Student Affairs is at the very heart of the student experience at the University of Ottawa. We recruit the very best future students, support them throughout their university years and leave them well-prepared for fulfilling careers and future studies. Our team of more than 600 dedicated staff provides the services that keep students happy, well and thriving as they pursue their ambitions. We help them apply and enroll for courses, we oversee 11 residences and an award-winning Dining Hall, outstanding recreation programs and varsity sports activities, we run an innovative career development and experiential learning program and much more!There’s nothing more rewarding than helping future generations reach their full potential at a world-class university. With our wide variety of career opportunities and professional development pathways, we’re sure that you’ll enjoy the experience as much as our students do.Position purpose:The University of Ottawa Gee-Gees Recreation sector is seeking a dynamic individual to join the leadership team in the position of Senior Coordinator, Recreation Programs (Intramurals). Our Intramurals programs are driven by students for students with professional leadership and direction, and you will bring your experience and dedication to support this team in continuing to enhance the programs and services we offer. You will be joining a passionate group of Recreation professionals who are part of the Gee-Gees Recreation and Varsity Sports (RVS) Department. Within Recreation, we focus on delivering programs to more than 50,000 students, employees, Alumni and external members in the areas of Aquatics, Fitness, Instructional, Intramurals, Recreation and Camps programs. In addition, RVS oversees a storied varsity program with a rich history dating back to 1848. As one of the oldest university sports programs in Canada, the Gee-Gees have consistently demonstrated excellence in both academics and athletics. With numerous national championships and a tradition of fostering top-tier student-athletes, the Gee-Gees varsity programs are a symbol of pride and achievement within the Nation’s Capital.The incumbent assists with the organization of programs for the Recreation sector and is responsible for the planning and implementation of activities and events for students, employees, and the external community according to the relevant program focus compliant with applicable policies and procedures. These programs are a major contributor to the student experience on campus, the reputation of the university in providing programming to the surrounding community, and provides a significant source of revenue generation for Recreation and Varsity Sports (RVS)In this role, your responsibilities will include:Plan programming for their respective portfolio (assigned by Supervisor) in collaboration with other sectors within RVS, other departments within the university, and external partners. For this purpose, also reserve all sport facilities, meeting rooms, and coordinate programming scheduling required to effectively run programs. Excellence in programming delivery and user experience are at the core of all decision-making.Provide friendly and responsive service, over the phone, electronically, and in person, including assistance with monitoring and responding to social media queries, preparing, and administering e-mail communications, and on-site delivery support. Where appropriate, welcome people who arrive in person; responds appropriately to general requests for information from customers and guide them in applying the general internal procedures of the department/program/event with a view to providing high quality service. Specific attention will be required in implementing programming within a vulnerable sector that includes the components of teaching, development, intervention management, and social work.Provide support and assistance in program policy implementation and the various registration processes. Assist in responding, supporting, resolving issues and challenges that surface within programs including any participant disciplinary procedure and ongoing management.Assist in the hiring process, onboarding, training and supervision of casual student/program staff with department processes in an experiential learning and outcome-based environment.Prepare requests for remuneration and required documentation for the generation of employee and job profiles. Coordinate the process for the Work Study program to support operational needs of the sector.Assist in the management of an established budget for their respective programs, including tracking of expenses and opportunities to maximize efficiency and revenue. To support this, provide various reports and metrics, on a scheduled or ad-hoc basis, on activities of the department/program/event to support ongoing operations evaluation and strategic planning. Actively participate in annual planning sessions for the sector.Implement and maintain an effective electronic and where required, physical filing and records management system to preserve confidentiality of the records and ensure that complete and accurate documentation is available for future reference or audit purposes.Draft and update documents for internal use on procedures, processes and systems related to the incumbent’s responsibilities.Assist in the development of communication materials and digital content for print, the Recreation website and various social media platforms. Assist in the development and delivery of the Recreation Social media strategy working with their supervisor and student content creators.Provide overall support on various Recreation sector special projects and services when requiredWhat you will bring:

• Post Secondary education in a related field, preferably in Physical Education, Kinesiology, Sport Administration or Sport Management, or Business Administration/Commerce. University degree preferred.
• 2 years of previous work experience in administration and recreation programming and support. Consideration will be given for the equivalent combination of education and experience.
• 2 years proven experience in supervising student employees in a post-secondary environment
• Bilingual essential (French and English)
• Strong understanding of how recreation impacts the student experience, and the role recreation has in supporting/cultivating healthy communities.
• Demonstrated client services orientation and strong communication skills
• Experience problem-solving in high-stress, fast-paced environments.
• Strong interpersonal skills, diplomacy and tact.
• Ability to produce high quality work under pressure while meeting strict deadlines.
• Advanced organizational skills: ability to manage multiple tasks simultaneously.
• Ability to work as part of a team.
• Strong sense of autonomy and self-motivation.
• Valid police vulnerable sector check and certification in Standard First Aid with CPR-C and AED from a WSIB approved provider
• Computer and office skills, including advanced use of MS Office required. Familiarity with graphic design applications considered an asset.
• Familiarity with use of Social Media Applications including Facebook, Twitter, Instagram and LinkedIn.
• Ability to work frequent evenings and weekends, according to program and area needs.

Key Competencies at uOttawa:
Here are the required competencies for all or our employees at uOttawa:Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.
Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect, teamwork and inclusion, where collaboration, innovation, and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply, we welcome applications from qualified Indigenous persons, racialized persons, persons with disabilities, women and LGBTQIA2S+ persons. The University is committed to creating and maintaining an accessible, barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment, assessment and selection processes. Applicants with disabilities may contact hrtalentmanagement@uottawa.ca to communicate the accommodation need. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.Note: if this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click to find out more.If this is a front-line position with responsibilities to interact with students, selected candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 – Covid-19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.

Expected salary: $62218 – 78589 per year

Location: Canada

Job date: Fri, 28 Feb 2025 08:45:15 GMT

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