Senior Administrator, Career and Employment

Job title: Senior Administrator, Career and Employment

Company: University of Ottawa


Job description: Follow us onJob Type: EmployeeDuration in Months (for fixed-term jobs): N/AJob Family: Career and Employment# of Open Positions: 1Faculty/Service – Department: CO-OP, Placement OperationsCampus: Main CampusUnion Affiliation: SSUODate Posted: octobre 31, 2024Applications must be received BEFORE: octobre 31, 2024Hours per week: 35Salary Grade: SSUO Grade 08Salary Range: $62 218,00 – $78 589,00About Student Affairs :Student Affairs is at the very heart of the student experience at the University of Ottawa. We recruit the very best future students, support them throughout their university years and leave them well-prepared for fulfilling careers and future studies. Our team of more than 600 dedicated staff provides the services that keep students happy, well and thriving as they pursue their ambitions. We help them apply and enrol for courses, we oversee 11 residences and an award-winning Dining Hall, we organize fun events and varsity sports activities, we run an innovative career development and experiential learning program and much more!There’s nothing more rewarding than helping future generations reach their full potential at a world-class university. With our wide variety of career opportunities and professional development pathways, we’re sure that you’ll enjoy the experience as much as our students do.Position purpose:Coordinates and manages the tasks related to CO-OP interviews, ranking and matching students to various jobs in accordance with CO-OP program policies and regulations to ensure that uOttawa is a partner of choice in providing experiential learning opportunities and experiences to uOttawa students.Acts as a uOttawa Ambassador with potential and current employers to promote the image of the University and the CO-OP Program by providing courteous, timely and accurate service to students and employers from the public, para-public, non-profit, and private sectors.In this role, your responsibilities will include:Coordination of placements

• Oversees and coordinates all aspects of the CO-OP interview process at each term by anticipating and coordinating the interviewing needs of upcoming and ongoing work terms. Coordinates the interviews, ranking and matching process.
• Analyses and manages all aspects of job management and interview exceptions which includes conflicting requests and short deadlines. Ensures various submitted forms are analyzed, completed and have accurate information.
• Interprets, communicates and enforces CO-OP policies and regulations that impact the placement process for employers and students.

Programs and Portfolio Management

• Assesses applicants for work-study and 8-month job postings based on program of study and collaborates with the Office of Financial Aid to determine the eligibility of the students to the Work-Study (WS) program for CO-OP jobs. Determines eligibility for international bursaries and shares the information with the Office of financial aid and with the international office.
• Actively participates in tracking meetings to discuss placement strategies and action plans to help students succeed.
• Develops and maintains procedural documentation to ensure consistent customer service delivery. Provides feedback and collaborates proactively with management on necessary process improvements.

Account Management

• Interacts with various clients by greeting, guiding, and informing students, employers, and professors while advising and coaching them on the CO-OP placement process. Maintains the database and various records by entering all interactions in the CRM.
• Assists the CO-OP Program Coordinators in conducting mid-term and final evaluations.

Business Development

• Develops relationships with employers to gain new jobs and manage existing opportunities and co-manages the pending scheduling process to persuade employers to interview students and submit job offers in a prompt manner.

Outreach, networking, and knowledge management

• Temporarily replaces or shares responsibilities of the Junior CO-OP Advisor such as data entry in uoCampus, e-mail triage, etc. whenever required and takes on special projects. Trains new Placement Operations Coordinators and Junior Business Developers on core job responsibilities related to their roles.

What you will bring:

• Bachelor’s degree in administration or a combination of relevant education and experience
• Minimum of 2 years of demonstrated experience in a customer service role acting as a resource person.
• Knowledge of postsecondary programs, university services and structure.
• Knowledge of and experience interpreting, communicating and applying procedures, policies and methods.
• Capacity to deal with conflicting priorities and respect strict deadlines in a fast-paced environment with a high level of accuracy and attention to detail
• Good negotiation skills and ability to act tactfully and with diplomacy.
• Ability to build positive relationship with internal and external stakeholders.
• Experience and knowledge of computer systems especially in database management, CRM and software such as: Word, Excel, electronic calendar, e-mail, Web sites, etc.
• Bilingualism – Advance level French and English (spoken and written)

Key Competencies at uOttawa:
Here are the required competencies for all or our employees at uOttawa:Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.
Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect, teamwork and inclusion, where collaboration, innovation, and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply, we welcome applications from qualified Indigenous persons, racialized persons, persons with disabilities, women and LGBTQIA2S+ persons. The University is committed to creating and maintaining an accessible, barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment, assessment and selection processes. Applicants with disabilities may contact hrtalentmanagement@uottawa.ca to communicate the accommodation need. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.Note: if this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click to find out more.If this is a front-line position with responsibilities to interact with students, selected candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 – Covid-19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.

Expected salary: $62218 – 78589 per year

Location: Canada

Job date: Sat, 02 Nov 2024 04:07:20 GMT

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