Senior Administrative Assistant

Job title: Senior Administrative Assistant

Company: Taylor’s Education Group


Job description: JThe Administrative Assistant is responsible to manage the office of the Head of Section, and to provide secretarial support to the Deputies needs in their section.KEY RESULTS AREAS/ RESPONSIBILITIES
● Main role is to support the academic team in the secondary school:o To attend to all visitors to the Secondary Office
▪ students who are late – changes put into iSAMS
▪ Students who are leaving early – permission slips issued
▪ Parents with enquiries – direct to relevant members of staff
▪ Arrange appointments for parents with teacherso To answer telephone calls to the office in an appropriate manner and to pass calls to the relevant members of staff.
o To respond to public / internal inquires and complaints in a courteous manner and to help resolve complaints in an efficient and timely manner by referring
to the appropriate person.
o To be responsible for recording all incoming mail and distributing them to relevant people
o To ensure that daily incoming and outgoing memos, internal/external correspondence and documents to/from Head of Section are properly managed distributed, documented and filed, where applicable
o To maintain a schedule of daily appointment or meetings for Head of Section/Assistant Heads
o To assist the Head of Section and Assistant Heads in typing and compilation of reports, letters and other documents as requested
o To coordinate the dissemination of information to parents, staff and students.
o To ensure and maintain high confidentiality of the office documents
o Use Google Drive to prepare, edit and share / print documentso Section office area▪ to manage the use of the section’s meeting room and book other
spaces for primary events.● Stationery
o To handle distribution of stationery to all members of the section.
o To manage and maintain a proper stationery stock inventory control – in
conjunction with the admin assistant for the other sections● iSAMS – This is the school data management system
o To assist staff with iSAMS to access student details, generate management, statistics and attendance reports
o To assist the production of leaving reports for students
o To assist the production of Academic reports at the end of each term
o To manage the addition of late students to the attendance module.To complete any other duties necessary to aid the smooth running of the Secondary Office.JOB SPECIFICATIONS
MINIMUM ACADEMIC/PROFESSIONAL QUALIFICATION
● SPM leavers / Possess a Private Secretary’s Certificate / Diploma in Secretarial Science or similar relevant qualifications.
RELATED EXPERIENCE
● Minimum 2 years relevant working experience as a Secretary or Personal Assistant to senior management positions, preferably in the education industry.
COMPETENCIES (KNOWLEDGE, SKILLS & ABILITIES)
● Excellent planning and organising skills
● Able to multitask and work under pressure
● Excellent command of spoken and written English
● Computer literate in MS Office and Google Docs
COMPETENCIES (BEHAVIOURAL)
● People oriented with warm and cheerful personality
● Positive attitude, hardworking, trustworthy, mature and able to maintain confidentiality at all times
● A good team player

Expected salary:

Location: Kuala Lumpur

Job date: Tue, 18 Mar 2025 07:00:22 GMT

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