Request for Proposals (RFP) Event Items for EL EXPO 2025

Job title: Request for Proposals (RFP) Event Items for EL EXPO 2025

Company:


Job description: Request for Proposals (RFP)
Event Items for EL EXPO 2025IntroductionEvolution invites proposals from qualified vendors to provide high-quality items and services required for the successful execution of the event in Karachi. This two-day conference aims to host over 300 participants.Scope of WorkThe selected vendor will provide the following items and services, ensuring adherence to the specified quality standards and descriptions:CategoryItemDetailsDurationQuantityDécor and SetupMarquee Big50 x 50 Trussing marquee with Clothing Top (2 colors)2 days1Custom StallFor Registration area1 day1SMDP3, 12 x 8 Size SMD––ChairsNormal Chairs with Covers and Ribbon2 days400Tables2.5 x 4 ft with cover and skirting2 days40CarpetsRed Carpets 12 x 8 Size2 days20Stalls with FabricationStall with clothing (ref. in PPT)1 day6Branding and FabricationStages Wings8 x 10 ft (2 wings)2 days1Registration Wall20 x 8 ft2 days1Schedule Walls15 x 8 ft (2 walls)2 days1 eachSDG Boards4 x 8 ft SDG Goal Boards2 days8Drop Flags4 x 20 ft Roof Drop2 days4Rollup Standees (New)Skin and standee–10Rollup StandeesOnly skin and installations–10I
3 RELO Cutout4 x 8 3D Cutout2 days1Floor Vinyl3M floor vinyl (180 x 90 cm) with floor graphic laminationLong Term10 pcsStage Panel Boxes4 Boxes with SDG Icons2 days4Cutouts HandSmall SDG Goals, Expo Logo, English, US, RELOEvo Buyout5Registration Desk Labels4 pcs (3 x 2 size)2 days4PrintablesBooklet with Notes60 Pages (40 colored and 20 notes)–400ID Card and Lanyard SetBranded lanyard with art card ID and laminated pouch–400PensMix metal pens–400A3 SchedulesA3 Prints, flash cut–400CertificatesFlash cut, 300 gsm card (as per folder size)–400Raffle Tickets2 x 4 inch–400Food Coupons2 x 4 inch–800 (400/day)T-ShirtsFull-sleeves tees with 2-sided print (1C)–40ShieldsShields as referenced by last EXPO–5Media and Montage2 Photographers – Each DayFrom 9:00 AM to 6:00 PM (full shift)2 days–2 Videographers – Each DayFrom 9:00 AM to 6:00 PM (full shift)2 days–1 Montage2-minute cinematic montage edit in real time (2nd day)–1MiscellaneousLabor Support4 persons per day2 days8 laborTransportationTransportation of event items back and forth––Proposal RequirementsVendors must include the following details in their proposals: * Company Profile: Brief overview of the company, including relevant experience.

• Quality Assurance: Description of quality control measures to ensure delivery of high-quality items.
• Delivery Plan: Timeline and approach to delivering the requested items and services.

Evaluation CriteriaProposals will be evaluated based on the following: * Alignment with specified requirements

• Quality and reliability of proposed items and services
• Vendor’s experience

Terms and Conditions * Evolution reserves the right to reject any or all proposals without assigning any reason.

• All costs associated with the preparation and submission of the proposal shall be borne by the bidding firm.

Apply By:Submission DetailsPlease submit your proposals electronically in PDF format to by
January 8, 2025. Late submissions will not be considered.For inquiries or further information, please contact: +92 324 7774449 /Please fill the following infomation to view the application submission information.EmailPhoneSaveHow to apply?

Expected salary:

Location: Sindh

Job date: Fri, 03 Jan 2025 06:51:11 GMT

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