Job description: Role title: Property Regulations Specialist
Location: Hybrid – Head Office based, office working 1-2 days per week
Starting at £32,000paObjectives of the role
To manage and implement company statutory testing obligations and planned preventative maintenance programs all in line with the guidance and support of the Senior Cost & Contract Manager.
To manage the interface with Ostara, the loading and audit of certification in the Property Management System.
To instruct and manage contractors in the delivery of company compliance programmes within defined KPI’s.
To pro-actively manage and resolve any notices or communication with local authorities and or statutory consultees in regard to statutory matters
To manage communication of statutory certification etc to clients, internal departments and other third parties.
Actively supporting the issue of compliance certification for “Safe-Start” compliance on contract changes providing confirmation for all agreement changes where required in a timely manner.
To audit Compliance Contractors use of Ostara, service delivery and SLA’s.
To provide Compliance Contractor reviews and manage their performance on site and in their office location.
To actively highlight and review changes in statutory compliance legislation providing impact guidance to company consultees.
Undertake cost validation audits on required testing remedials.
Key Responsibilities
Reporting on the statutory compliance database within Ostara as required.
Specialist contractor monitoring and review in relation to agreed KPI’s & SLA’s
Resolving all queries and notices from local authorities (Fire, EHO planning etc)
Auditing and authorising quotations from compliance contractors.
Working alongside, developing and coaching the Compliance Administrator and supporting them in their role.
Keeping up to date with relevant legislation and statutory developments.
Assisting in budget calculations and liaising with finance function to monitor commitments.
Liaising with contractors, local authority officials and licensees.
Liaising with other departments within the company to manage processes and updates.
Instructing statutory testing programmes and supporting and implementing any changes in estate profile.
Reporting to property manager and directors on compliance status and program progress.
Providing support and understanding of service charge agreements.
Approve invoices and check certification in relation to statutory testing programmes.
Regular meetings with contractors and suppliers to review progress and KPI’s issuing minutes to record the outcome of meetings.
Ensuring the distribution of statutory documentation and quotations as required.
Work within the guidelines and maintain GDPR requirements at all times.
Skills and Experience
Property Compliance experience – programming, management, legislation and delivery
Excel skills essential
NEBOSH or IOSH qualified or working towards
Accuracy and attention to detail
Organisational skills and ability to work to tight timescales
Excellent communication skills both written and verbal
Effective minute writing skills
Knowledge of statutory legislation etc an advantage
Flexibility to cover other department tasks or assist as required
Excellent customer service
Good team player
Able to manage difficult conversations
Working Arrangements: This is a Hybrid role. The requirement is to attend Head office 1 – 2 days in the office, with remote working from home and field.
Expected salary: £32000 per year
Location: Chester
Job date: Wed, 30 Oct 2024 05:50:18 GMT
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