Project Specialist

Job title: Project Specialist

Company: United Nations Development Programme


Job description: Overseeing Project Implementation and Achievement of Results:

• Work with the FRP Team in the identification, preparation, implementation, review, and adjustments in the overall Programme implementation strategies.
• Support overall management and supervision of the project implementation in line with the project document and donor agreements in full accordance with the UNDP programme and operations policies and procedures.
• Develop and update assigned sections of the project’s Annual Work Plan, budget, and other related documentation for the timely commencement and delivery of the project activities.
• Manage the project budget and ensure that project funds are available when needed and disbursements are achieved according to the work plans and cost-sharing agreements.
• Adhere to UNDP’s rules and regulations and internal control mechanisms in the areas of procurement, recruitment, assets etc., as required.
• Ensure timely procurement of goods and services by designing high-quality Terms of Reference for consultants/contractors, specification documents, scope of works, and any similar documents in compliance with UNDP procurement policies and procedures.
• Liaise with the UNDP CO procurement unit to facilitate elaboration and finalisation of the bidding documents to solicit proposals for consultancy services, supply of goods, equipment and civil works.
• Conduct timely evaluation of the bids and technical proposals by participating in the relevant evaluation committees.
• Coordinate and monitor the work of project experts and consultants.
• Manage contractors and contract execution to ensure delivery according to the scope, budget and time and in compliance with the technical documentation.

Ensure Monitoring, Evaluation, Reporting and Knowledge Management

• In close collaboration with FRP M&E team, support implemenation of an effective project results monitoring and evaluation system.
• Identify, analyse, and propose measures to manage emerging issues, problems, and risks.
• Conduct field visits to project location sites and monitor project progress.
• Take part in quality and timely reporting according to country office and donor reporting schedules.
• In close coordination with the FRP Communication Associate, support the implementation of an effective communication strategy to promote and foster awareness about the projects among its multiple stakeholders and the wider public in close collaboration with the UNDP country office communications team.

Partnership Building and Resource Mobilization:

• Active collaboration to maintain partnerships with development partners, KOICA, government institutions, the private sector, UN entities, the donor community and other stakeholders to contribute to the achievement of the project objectives.
• Maintain close working relations with national and local partners to ensure optimum project/programme impact and participation and ownership by national stakeholders, including civil society.
• Advise and support the country office in strengthening partnership and donor relationship management, including visibility and strategic engagement, and advise senior management on resource mobilisation efforts.
• Active participation in the design and delivery of multi-stakeholder events and initiatives in coordination with the UNDP country office team.
• Plan and coordinate the organisation of missions related to existing and potential donors.
• Ensure effective resource mobilisation by contributing to the development of the project concept notes and donor proposals.
• Follow up with KOICA to ensure that contributions are received on a timely basis, in accordance with the payment schedule in the donor agreement.

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organisation.Supervisory/Managerial Responsibilities: NoneCompetencies

• Core Competencies:

Achieve Results: LEVEL 3: Set and align challenging, achievable objectives for multiple projects, have lasting impactThink Innovatively: LEVEL 3: Proactively mitigate potential risks, develop new ideas to solve complex problemsLearn Continuously: LEVEL 3: Create and act on opportunities to expand horizons, diversify experiencesAdapt with Agility: LEVEL 3: Proactively initiate and champion change, manage multiple competing demandsAct with Determination: LEVEL 3: Think beyond immediate task/barriers and take action to achieve greater resultsEngage and Partner: LEVEL 3: Political savvy, navigate complex landscape, champion inter-agency collaborationEnable Diversity and Inclusion: LEVEL 3: Appreciate benefits of diverse workforce and champion inclusivity

• Cross-Functional & Technical competencies:

Business Direction & Strategy-System Thinking: Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the systemBusiness Management Results-based Management: Ability to manage the implementation of strategies, programmes, and projects with a focus at improved performance and demonstrable results. Knowledge and understanding of relevant theories, concepts, methodologies, instruments, and toolsBusiness Management-Project Management: Ability to plan, organize, prioritize and control resources, procedures and protocols to achieve specific goalsBusiness Management-Partnerships management: Ability to build and maintain partnerships with wide networks of stakeholders, Governments, civil society and private sector partners, experts and others in line with UNDP strategy and policiesBusiness Management-Portfolio Management: Ability to select, prioritize and control the organization’s programmes and projects, in line with its strategic objectives and capacity; ability to balance the implementation of change initiatives and the maintenance of business-as-usual, while optimizing return on investmentProcurement-Contract Management: Knowledge of contract management concepts, principles and methods, and ability to apply this to strategic and/or practical solutions.2030 Agenda: People-Gender: Gender-responsive Disaster Risk Reduction and Management.Required Skills and ExperienceEducation:

• An advanced university degree (master’s degree or equivalent) in Social Sciences, including International Development, Community Development, Project Management, Peace and Conflict Studies or any other related field is required, OR
• A first level university degree (bachelor’s degree) in the above-mentioned fields, in combination with an additional two years of qualifying experience will be given due consideration in lieu of the advanced university degree.

Experience:

• A minimum of five (5) years (with master’s degree) or seven (7) years (with bachelor’s degree) of progressively responsible experience in international development including programme and project design, management and coordination is required.
• Proven experience of effective partnership development with national counterparts, development partners and civil society is required.
• Proven experience with project management and project implementation is required.
• Proficiency in standard software applications Word, Excel, PowerPoint, Outlook etc. is required.
• Experience of working on a KOICA project/familiarity with KOICA policies and regulations is highly desirable.
• Relevant work experience in sustainable policy and programming development at the community level is an advantage.
• Experience in UN agency and/or International development organizations is an advantage.
• Experience in managing diverse teams, technical vendors and senior stakeholders around complex challenges, is an asset.
• Experience in resource mobilization is desired.

Language:

• Proficiency in written and oral English is required.
• Working knowledge of Korean is an asset.

Equal opportunityAs an equal opportunity employer, UNDP values diversity as an expression of the multiplicity of nations and cultures where we operate and, as such, we encourage qualified applicants from all backgrounds to apply for roles in the organization. Our employment decisions are based on merit and suitability for the role, without discrimination.UNDP is also committed to creating an inclusive workplace where all personnel are empowered to contribute to our mission, are valued, can thrive, and benefit from career opportunities that are open to all.Sexual harassment, exploitation, and abuse of authorityUNDP does not tolerate harassment, sexual harassment, exploitation, discrimination and abuse of authority. All selected candidates, therefore, undergo relevant checks and are expected to adhere to the respective standards and principles.ProbationFor all new UNDP fixed term appointments (FTA), including for staff members being transferred or seconded to UNDP under the Inter-Organization Agreement concerning Transfer, Secondment or Loan of Staff, on an appointment of more than one year, continuation of the appointment beyond the initial 12 months is contingent upon the successful completion of a probationary period.Right to select multiple candidatesUNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.Scam alertUNDP does not charge a fee at any stage of its recruitment process. For further information, please see www.undp.org/scam-alert.

Expected salary:

Location: Islamabad

Job date: Sun, 30 Mar 2025 02:22:11 GMT

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