Project Coordinator, HIS

Job title: Project Coordinator, HIS

Company: William Osler Health System


Job description: Company DescriptionOne of Canada’s Best Diversity Employers and Greater Toronto’s Top Employers for many consecutive years, William Osler Health System (Osler) provides a safe and supportive health care network to grow your career. Osler is nationally recognized for its commitment to patient safety and is Accredited with Exemplary Standing, the highest rating a Canadian hospital can receive. As a major Ontario hospital system, and home to some of the biggest specialty and emergency departments in the country, Osler serves the 1.3 million residents of Brampton, Etobicoke and surrounding communities. We are proud to offer you incredible exposure to best-in-class health care delivery and challenging hands-on opportunities to stay at the top of your game.A hospital system built for and by the community, we continue to expand our services to meet the needs of a growing population, creating opportunities for increased hands-on skills development, cross-department training and promotional opportunities. Guided by our accomplished senior leadership team, together we are driving our vision of world-class health care inspired by our people and communities.At Osler, we invest in careers that go beyond where health care professionals like you can achieve their goals and find deep personal and professional fulfillment. Join our team today!Job DescriptionOsler is driven by a strategic vision to go beyond for our people and communities. As part of this commitment, we are embarking on an exciting digital transformation to implement a new, modernized hospital information system (HIS). Our dedicated HIS team will collaborate closely with our trusted HIS vendor (Epic) and internal subject matter experts to develop a fully functional system that will empower us to deliver exceptional care and services.This is a 22 month contract position. The Project Coordinator will be responsible for coordinating project activities, supporting the various teams, maintaining schedules and managing logistics to ensure all end user readiness. This role is part of the HIS project structure with a key responsibility to design, deliver and sustain our systems to address both clinical and non-clinical needs, ensuring the HIS is utilized effectively and efficiently in patient care.Accountabilities:

• Develop and manage schedules, review and revisions
• Collaborate with clinical and non-clinical operational leadership for schedule development, and the need for flexible hours based on the end-user schedules (e.g. after-hours sessions to accommodate various shifts.)
• Coordinate logistics for resources needed for the project
• Develop and facilitate enrollment process with learning management system
• Validation of attendance and successful completion of assessments
• Work closely with the internal Epic HIS project team to establish the process for provisioning access to all users once formal proficiency is successfully completed
• Develop reports, evaluations and participant surveys
• Planning, implementation and evaluation of assigned projects (i.e. upgrades, adoption sessions)
• Collaborate with the Medical Staffing Office to seamlessly integrate physician personalization sessions into existing onboarding processes, enhancing engagement and delivering a comprehensive experience
• Create and maintain documentation to build a repository of key configuration decisions and associated build
• Attend meetings to discuss deliverables, issues, end user concerns and upcoming milestones
• Work closely with HIS team members to identify and troubleshoot issues to find creative resolutions
• Partner with the Epic HIS vendor representatives to maintain communication and help vendor staff understand hospital’s operational needs
• Participate in an on-call rotation to provide 24/7 support
• Work extended hours (days, evenings, nights, weekends) as required

Qualifications

• Bachelor’s degree in a related field is required
• Experience in a health care organization and hospital operations is an asset
• Experience with various platforms and instructional design software to deliver content and schedules is an asset
• Previous experience working with a modernized HIS at an EMRAM Stage 6 or higher and/or Epic certification is an asset
• Strong understanding of hospital workflows in either clinical or non-clinical areas is an asset
• Demonstrated critical thinking skills, strong organizational skills and well-developed written and verbal communication skills are required
• Demonstrated proficiency working with Microsoft Enterprise applications (i.e., Microsoft Visio, Word, Excel, PowerPoint, Outlook, SharePoint, OneNote) is required
• Ability to learn new software and systems, demonstrating technical aptitude
• Ability to work in an agile environment to deliver an HIS that meets end user needs
• Ability to work independently and in collaboration with a team to meet project milestones and ensure successful project delivery
• Ability to analyze user requirements and produce creative solutions to meet end user needs
• Ability and willingness to support project success in a manner that goes beyond completion of assigned tasks
• Ability to persevere in a high intensity project to overcome obstacles and difficult situations within a time sensitive implementation
• Must demonstrate Osler’s Values of Respect, Excellence, Service, Compassion, Innovation and Collaboration

Additional InformationHours: Currently Days (subject to change in accordance with operational requirements)Salary Range: $77,200.50 – $96,505.50Application deadline: February 14, 2025#LI-HT1#TFT#LI-HybridOsler values inclusivity and diversity in the workplace. We welcome and encourage applicants from diverse backgrounds. We are committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act. If you require an accommodation at any stage of the recruitment process, please notify Human Resources at .While we thank all applicants, only those selected for an interview will be contacted. Any information obtained during the course of recruitment will be used for employment recruitment purposes only, and not for any other purpose.

Expected salary: $77200.5 – 96505.5 per year

Location: Brampton, ON

Job date: Sat, 08 Feb 2025 23:50:41 GMT

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