Procurement Administrative Assistant

Job title: Procurement Administrative Assistant

Company: Equation Staffing Solutions


Job description: Equation Staffing Solutions is proud to partner with the City of Calgary to fulfill their temporary staffing needs. We are currently seeking a Procurement Administrative Assistant to provide essential administrative support to the procurement team. This 3+ month opportunity offers the chance to join an organization that values collaboration, growth, and learning, while being committed to equity, diversity, inclusion, anti-racism, and reconciliation. The City of Calgary fosters a respectful, inclusive, and equitable workplace that reflects the diverse community it serves. We encourage applicants who are passionate about contributing to these values and making an impact in public service.Responsibilities:

• Provide comprehensive administrative support to various departments within the City of Calgary
• Enter requisitions, approve invoicing, and manage FSCM for requisitions, invoices, and purchase orders
• General knowledge of SAP Ariba and related systems
• Prepare memos on financial/procurement processes following the Delegation of Authority
• File Change Order Forms and Contract Letters as required
• Assist with general administrative filing and provide support in a collaborative team environment
• Answer questions pertaining to the duties and provide assistance as needed
• Collaborate with team members to support ongoing projects and initiatives

Qualifications:

• 2+ years of proven experience in administrative or office support roles, preferably within a public sector or government environment
• Intermediate proficiency in Microsoft Office 365
• Previous experience with FSCM (Purchase Orders/Requisitions)
• Experience using SAP Ariba
• Knowledge of City systems/processes
• Experience with PeopleSoft and other relevant software.
• Ability to prepare memos on financial/procurement processes following the Delegation of Authority.
• Strong organizational skills with the ability to manage multiple tasks and prioritize effectively
• Excellent written and verbal communication skills, with a professional and courteous demeanor
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant office software

If you’re client focused, a team player who’s looking to be the glue to hold a team of professionals together, we’d love to speak with you! Apply now!!

Expected salary:

Location: Calgary, AB

Job date: Fri, 21 Mar 2025 03:36:15 GMT

To help us track our recruitment effort, please indicate in your email/cover letter where (jobsnear.pro) you saw this job posting.Thanks&Good Luck