Portfolio Coordinator

Job title: Portfolio Coordinator

Company: New Plymouth District Council


Job description: Join Us at New Plymouth District Council!Tūhono mai ki Te Kaunihera-ā-Rohe o Ngāmotu!Who Are We? | Ko wai mātou?New Plymouth District Council (NPDC) is dedicated to serving our community and enhancing the quality of life for those who live, work, and visit here. We are guided by the principles of Te Tiriti o Waitangi and are committed to fostering partnerships that respect and celebrate our district’s rich cultural heritage. Through innovation, sustainability, and collaboration, we aim to deliver exceptional services and initiatives that support our vision of building a thriving, connected, and future-focused district. At NPDC, we pride ourselves on being an inclusive and dynamic organization that values people, creativity, and progress.The Opportunity | Te āheingaNew Plymouth District Council (NPDC) is seeking a dedicated and detail-oriented Portfolio Coordinator to join our Project Management Office (PMO) team.The primary purpose of the Portfolio Coordinator role is to coordinate the governance, reporting, and recording processes for portfolios, programs, and projects. This role contributes to positive relationships with governance groups such as Steering Committees, Working Groups, and the Project Governance Group by ensuring effective, clear, and concise reporting for NPDC projects. You will report directly to the Portfolio Services Manager, working closely to ensure alignment with strategic goals and objectives.Key Responsibilities | Ngā haepapa matua

• Coordination of portfolio, programme and project governance, reporting and recording process
• Contribute towards positive relationships with governance groups such as Steering Committees, Working Groups and Project Governance Group by ensuring effective, clear and concise reporting is in place for PMO projects including:

• Progress on timeframes and milestones and any variations to these
• Project status reporting
• Monitoring of Change requests and Demands requests
• Risks and issues are monitored and dealt with in a timely manner
• Accurate financial reporting
• Support the establishment, maintenance and consistent adoption of NPDCs portfolio, programme and project frameworks, practices and artefacts, and champion the application of these to provide consistent and robust planning and delivery.
• Provide training and coaching to the organisation in relation to NPDCs project delivery framework and tools, and any associated change management.
• Provide technical support for NPDCs project management technology platform.
• Reporting on key metrics through BI dashboard, working closely with the ICT and Finance to ensure monthly reports are accurate and relevant.
• Facilitate portfolio level risk reviews and mitigation strategies that may impact on realising programme wide outcomes. Provide support in the analysis and mitigation of those risks or concerns.
• Provide input and support to the LTP budgeting and project planning process

Essential Skills and Experience | Ngā pūkenga me ngā wheako

• Formal Portfolio, Programme and Project qualification, e.g. MSP, Project Management Professional (PMP) or PRINCE2 certification
• A minimum of 5 years’ experience designing and applying portfolio/programme and project management methodologies in broad project delivery environment that support effective planning and management.
• Demonstrated experienced in supporting governance processes in large and diverse organisations
• Proven experience with database and system implementation, development, and maintenance
• System module development including visual communications
• A strategic thinker with strong analytical, statistical and numerical skills with strong attention to detail and proven ability to diagnose root causes of problems and analyse complex issues to develop practical recommendations and robust strategies to address issues.
• Experience in engaging senior stakeholders (Executives and business sponsors) and supporting effective decision making.

Desirable

• Experience working with Kaupapa Māori, competency in Tikanga and a dedication to applying Te Ao Māori lens
• Experience working in a complex public facing environment with working knowledge of Local Government legislation.

Why Taranaki? | He aha ngā hua o te rohe nei?Taranaki is a region like no other, offering a perfect balance of career opportunities and lifestyle. Nestled between the stunning Mounga Taranaki and the sparkling Tasman Sea, it’s a place where you can explore world-class hiking trails, surf pristine beaches, and enjoy vibrant arts and culture, all within minutes of each other. The region boasts affordable living, excellent schools, and a strong sense of community, making it an ideal place to live, work, and raise a family. Whether you’re seeking adventure, tranquillity, or a bit of both, Taranaki provides an unparalleled quality of life that will make every day feel extraordinary.What We Offer | Ngā RatongaAt New Plymouth District Council, we aim to create and sustain a truly rewarding workplace environment for our staff. This includes:

• Solid career pathways
• Learning and development opportunities
• Personal and professional growth
• Our Peoples Package spans five key pillars:

Wellbeing, Development, Benefits, Culture, and RecognitionYou can expect to start in this permanent, full-time role with a salary of between $94,958 — $102,343.Why Join Us? | Ngā hua o tō hono mai?We value the wellbeing of our team and provide an inclusive workplace that recognises and rewards your contributions. Together, we’re building a better New Plymouth – one step at a time.Applications close 28th February 2025Be part of a council that values people, culture, and opportunity.Apply now and help us shape the future of New Plymouth!Me tūhono mai koe kia tautoko I te Ngāmotu o āpōpō!

Expected salary: $94958 – 102343 per year

Location: New Plymouth, Taranaki

Job date: Tue, 11 Feb 2025 02:27:21 GMT

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