Pharmacy Purchasing and Invoicing Senior Assistant Technical Officer

Job title: Pharmacy Purchasing and Invoicing Senior Assistant Technical Officer

Company: NHS


Job description: An exciting opportunity has arisen for an enthusiastic and motivated individual to join the Pharmacy department at St Georges University Hospital NHS Foundation Trust. The individual will join the Pharmacy procurement contracts and invoicing team who are responsible for the safe and effective purchasing of medicines for the Trust.You should have medicines procurement and invoicing experience, preferably in a hospital setting and be looking to expand your role and knowledge.The post holder must have good prioritisation and organisation skills with as well as attention to detail and a good knowledge of IT. You will need good communication skills and experience working as part of a team.The Pharmacy Department is highly regarded in the Trust and has over 270 staff members. The department is friendly, forward thinking and constantly expanding with opportunities for personal development and further education.Main duties of the jobResolve invoice discrepancies in liaison with Purchasing, Stores & Distribution and Finance staffContacting wholesalers and suppliers for resolutions of queries.To be involved in ensuring that all contract amendments for purchasing are entered into the pharmacy computer system in a timely manner.Purchasing medicines and processing any urgent ad-hoc requests.Providing training to members of staff.Participating in dispensary/stores-based duties on a rota system.About usThe GESH hospital group is a leading healthcare provider in South-West London, comprised of St George’s University Hospitals and Epsom and St Helier University Hospitals. Our vision is to provide outstanding care, together, by collaborating and working in partnership to meet the needs of our patients, and making sure our services are affordable and fit for the future. As GESH partners the pharmacy departments at St Georges University Hospital and Epsom & St Helier University Hospitals are working together in a number of areas including workforce, key functions such as medication safety, education and training and digital workstreams.St George’s University Hospitals NHS Foundation Trust itself is a major acute hospital that offers specialist care for complex injuries and illnesses, including trauma, neurology, neurosurgery, cardiac care, lipid disorders, renal transplantation, cancer care and stroke. We are the regional specialist care provider for South-West London, Surrey and beyond. Acute and tertiary health services are delivered from over 1,000 beds across two sites, by around 8,000 staff. The helipad was opened in spring 2014 and the work of the Emergency Department has been captured on Channel 4’s ’24 Hours in A&E’ programme.Date posted26 March 2025Pay schemeAgenda for changeBandBand 4Salary£31,944 to £34,937 a year Per annum including inner london HCASContractPermanentWorking patternFull-timeReference number200-NN-7007604-BC-YJob locationsSt Georges University Hospitals NHS Foundation TrustBlackshaw RoadTootingSW17 0QTJob descriptionJob responsibilitiesPlease see attached the job description for more details on the main responsibilities for this role. Job descriptionJob responsibilitiesPlease see attached the job description for more details on the main responsibilities for this role.Person SpecificationQualificationsEssential

• GCSE (Grade 4-9 or A-C) Maths, English Science

Desirable

• Registered Pharmacy Technician with the General Pharmaceutical Council
• NVQ level 2 Pharmacy Services

ExperienceEssential

• Hospital Pharmacy experience from a broad rotation, but particularly in invoicing and/or procurement
• Stock control experience & knowledge
• Experience of staff training
• Experience of using Pharmacy computer systems to procure medicines
• Experience of providing telephone support and dealing with customer services

Desirable

• Experience of participation in audit
• Ward /clinical experience
• Experience in supervising staff and workload on a day-to-day basis
• Experience of using the JAC/CMM Pharmacy computer system

SkillsEssential

• Ability to prioritise and organise routine daily tasks using own initiative
• Communicate information effectively using clear written and spoken English and overcome barriers to understanding
• Effective customer care skills
• Good interpersonal skills and the ability to work as part of a team
• Ability to accurately follow written procedures in a busy working environment

KnowledgeEssential

• Attention to detail and highly numerate
• Accurate data entry
• Competent in all areas of dispensing practice
• Familiarity with MS Office applications
• Understanding of unlicensed medicine procurement requirements
• Knowledge and understanding of pharmaceutical stock control

Desirable

• Ability to train and assess others

Person SpecificationQualificationsEssential

• GCSE (Grade 4-9 or A-C) Maths, English Science

Desirable

• Registered Pharmacy Technician with the General Pharmaceutical Council
• NVQ level 2 Pharmacy Services

ExperienceEssential

• Hospital Pharmacy experience from a broad rotation, but particularly in invoicing and/or procurement
• Stock control experience & knowledge
• Experience of staff training
• Experience of using Pharmacy computer systems to procure medicines
• Experience of providing telephone support and dealing with customer services

Desirable

• Experience of participation in audit
• Ward /clinical experience
• Experience in supervising staff and workload on a day-to-day basis
• Experience of using the JAC/CMM Pharmacy computer system

SkillsEssential

• Ability to prioritise and organise routine daily tasks using own initiative
• Communicate information effectively using clear written and spoken English and overcome barriers to understanding
• Effective customer care skills
• Good interpersonal skills and the ability to work as part of a team
• Ability to accurately follow written procedures in a busy working environment

KnowledgeEssential

• Attention to detail and highly numerate
• Accurate data entry
• Competent in all areas of dispensing practice
• Familiarity with MS Office applications
• Understanding of unlicensed medicine procurement requirements
• Knowledge and understanding of pharmaceutical stock control

Desirable

• Ability to train and assess others

Expected salary: £31944 – 34937 per year

Location: Tooting, South West London

Job date: Fri, 28 Mar 2025 07:16:34 GMT

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