Personal Assistant

Job title: Personal Assistant

Company: Sri Sai Overseas Recruitments


Job description: Company OverviewSri Sai Overseas Recruitments is a Vadodara-based Manpower Recruitment & Consultancy Service provider, with expertise in recruiting for the Oil & Gas Sector. Established in 2019 and run by professionals with extensive experience in the Middle East, the company focuses on delivering top-notch recruitment services globally, with a special emphasis on meeting client expectations from India. The company serves the staffing industry and extends its services to the Middle East and beyond.Job OverviewSri Sai Overseas Recruitment is seeking a Senior Personal Assistant to join its Vadodara headquarters on a full-time basis. The ideal candidate will have a minimum of 10 years of relevant work experience. The role involves playing a critical role in supporting executive management and ensuring smooth operational processes through excellent organizational skills and proactive assistance.Qualifications and Skills

• Proven experience of at least 10 years as a personal assistant, demonstrating strong organizational skills and attention to detail.
• Proficiency in calendar management to efficiently schedule and coordinate meetings, appointments, and events for executive personnel.
• Expertise in travel coordination, capable of managing complex itineraries, bookings, and travel-related logistics.
• Comprehensive understanding of Microsoft Office Suite to draft documents, prepare presentations, and manage spreadsheets.
• Competence in expense reporting, with the ability to track, document, and analyze financial expenditures for clarity and accountability.
• Strong email management skills to prioritize, respond to, and organize high-volume email correspondence effectively.
• Exceptional time management capabilities to prioritize tasks efficiently and meet deadlines in a fast-paced environment.
• Excellent communication skills to interact professionally with clients, stakeholders, and team members at varying levels.
• Familiarity with project management tools to assist in the planning and management of various projects and tasks.

Roles and Responsibilities

• Provide comprehensive administrative support to executive leadership, including scheduling and coordinating meetings and planning activities.
• Coordinate travel arrangements, including booking flights, accommodations, and managing related travel itineraries.
• Prepare financial statements, reports, memos, and other documents with accuracy and confidentiality.
• Maintain an organized filing system for easy retrieval of essential documents and information as needed.
• Act as a liaison between the executives and internal/external parties, handling requests and queries appropriately.
• Manage incoming and outgoing communications, including emails and phone calls, prioritizing urgent matters.
• Assist in the preparation and execution of projects, managing timelines, deliverables, and resources.
• Monitor office supplies and research advantageous deals or suppliers for optimal quality and cost-effectiveness.
• Support the efficient operation of the office environment, ensuring that all needs of the executive team are met promptly.

Expected salary: Rs.40000 per month

Location: Vadodara, Gujarat

Job date: Mon, 28 Apr 2025 00:35:11 GMT

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