Operations Coordinator and Assistant

Job title: Operations Coordinator and Assistant

Company: Estoras Group


Job description: Job Description :Operations Coordinator and Assistant to the ExecutiveA busy company on the Sunshine Coast is looking for an Operations Coordinator and Assistant. If you are skilled, diplomatic, trustworthy, have a can-do attitude, a problem solver, thrive on variety, and can deal with deadlines while keeping your sunny disposition, then please consider applying for this position.Business tasks include:

• coordinate and support multiple executives with operational and management tasks

• manage calendars, book meetings and appointments

• review emails and action them out

• field scheduling requests and provide recommendations based on executive’s priorities

• manage agendas, calls and daily to-do lists from the incoming requests

• interact with various office suppliers

• HR onboarding and off boarding of resources

• manage Zoho One onboarding and training

• interaction with Legal department

• business shopping, pick up/drop off business parcels in Vancouver

• drive to offices in the Vancouver area

• organize the servicing and maintenance of vehicles

• events planning

• schedule maintenance and repair work, and supervising the projects

• management of 3rd party suppliers

• document reviews and filing of corporate paperwork

• research

• support the executives as required

Requirements

• Must be able to travel to Sunshine Coast and Vancouver offices

• Must pass criminal record check

• Must have a valid drivers license without any demerit points

• Must have at least 3 references

• Must speak fluid English (oral and written)

• Must be able to work flexible hours/days. This is not a typical 9-5 position due to the global operations of the company.

• Comfortable working in a hybrid environment (minimum 25% in-office, subject to change)

• Must be technology knowledgeable

• Ability to work in fast-paced environment

• Highly developed communication, presentation, leadership, facilitation and negotiation skills.

• Can do attitude! Any job at any time is not beneath you

• Exceptional oral and written communication and interpersonal skills

• Ability to work with all levels of management and be professional

• Ability to handle tasks simultaneously and bring tasks to closure

• Maintain confidentiality and discretion in business relationships and exercise sound judgment

• Work with autonomy and be proactive

• Must have own vehicle

BenefitsMonthly contract retainer on escalation scale:

• $3,000/month for the first 3 months

• $3,500/month for the next 6 months

• $3,750/month for the following 3 months

• $4,000/month from 1 year anniversary and onwards for the next 12 months (Year 2)

• $TBD for year 3

Health Benefits package available· Phone (including phone plan) and computer while employedTraining provided

Expected salary:

Location: Roberts Creek, BC

Job date: Wed, 09 Apr 2025 07:55:48 GMT

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