Operations Administration Lead

Job title: Operations Administration Lead

Company: INTECH Process Automation


Job description: As the O&M Administration Lead, you will play a key role in supporting O&M Operations Leads to meet contract SLAs and organizational objectives, ensuring seamless administration, compliance, and financial oversight. You will manage a team, optimize processes, and handle critical tasks related to logistics, financials, reporting, and vendor management.Key Responsibilities:Planning & Administration:

• Support O&M Leads to ensure resource mobilization and 100% site coverage.
• Ensure compliance with audits, PDS management, client feedback, and QHSE guidelines.
• Collaborate on preparation of administrative, logistics, financial, and quarterly reports.
• Manage the Project Admin Team, including performance tracking and work allocation.
• Safeguard confidentiality of financials, salaries, and commercial data.

Efficiency & Optimization:

• Ensure compliance with O&M Field Services Portal for rotation planning and ticket issuance.
• Utilize Power BI for WIP tracking, invoice management, and AR monitoring.
• Develop and maintain SOPs related to logistics, administration, and onboarding.

Commercial & Invoicing:

• Track project payments, expenditures, and invoices, ensuring confidentiality of rate terms.
• Prepare monthly WIP reports in coordination with O&M Management.
• Create and analyze business insights through dashboards.

Health, Safety, and Environment (HSE):

• Ensure HSE training and maintain certification records for all teams.
• Monitor employee data and historical records.

Vendor & Accounts Management:

• Oversee vendor invoicing, ensuring timely payments and verifications.
• Manage accounts receivable, ensuring alignment with contract terms.
• Reconcile processed work and prepare monthly account reports.

• Minimum of 7+ years of experience with a Bachelor’s or Master’s degree in a relevant field.
• Demonstrated experience in administrative, financial, and operational support roles, ideally within engineering firms.
• Strong organizational and leadership skills, with experience managing teams.
• Proficiency in Power BI, dashboarding, and tracking systems.
• Solid understanding of financial management, including WIP tracking, invoicing, and P&L analysis.
• Excellent communication skills and the ability to collaborate across departments.
• Knowledge of HSE standards and safety training protocols.
• Ability to handle sensitive data with confidentiality and discretion.

Expected salary:

Location: Lahore, Punjab

Job date: Sat, 30 Nov 2024 23:49:52 GMT

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