Officer – Contract Administration

Job title: Officer – Contract Administration

Company: Adani Group


Job description: Responsibilities:Job DescriptionAccountabilities and KPIs (8-10 key activities / decisions for which this role is accountable )No.Key Accountabilities1. To process bills within stipulated time as to correctness as per SOP of CAD and as per the terms and conditions as laid down in contract / SO.2. To check statutory compliance of contractors to GST, Labour license, P.F, WCP prior to processing of bill. To follow up with vendors for getting statutory compliance certification from IR department for PF, Labour License and WCP, wherever Manpower is supplied by contractor in execution of work.3. To check the bills in line with the contractual agreement, ensure all penalty, LD and retentions are deducted as per contract terms, ensure correctness of SAC Code and Tax rate in all invoices as per SO. Take up with commercial for rectification of tax rate or SAC code wherever found inappropriate.4.To check whether proper Tax Credit code is selected by commercial dept. so that there is no revenue loss to the company. To advise commercial for rectification of tax credit code where wrong tax credit code selected5. Providing fortnightly PMT rates based on fortnightly average Fuel price for PMT Operation contracts & As and when equipment variable cost. Also providing monthly average fuel cost to Admin dept for vehicle variable cost.6.To do Annual reconciliation of handling quantity & cost7. Comparison of Fuel cost , specific consumption & other contractual norms to bring in some efficiencies & to control any pilferage8. To do GST reconciliation of vendors on periodic basis, compliance thru vendors in case of reconciliation difference, ensuring compliance thru payment hold, communication etc.9.To prevent excess claim and prevent payment of duplicate vendor bills.10Coordination and communication with Internal and external customer for smooth vendor invoice processing & payment and resolving query raised by Abex & Audit on day to day basis.CompetenciesCompetenciesProficiency Level (1-4)
A. Adani Behavioral CompetenciesStrategic Orientation * Connect the dots, visualize the big picture, and recognize long term implications of today’s actions while making decisions

• Understand organization dynamics / industry trends / financial data and translates this knowledge to articulate business strategies
• Integrate the interests of the environment, society and communities in one’s actions, decisions and business strategies

1Entrepreneurial Mind-Set * Take initiative to spot medium and short term business opportunities and capitalize on them by taking actions with speed and agility

• Be comfortable in ambiguous situations, present oneself with conviction and poise, and recover from setbacks with increased energy

1Stake Holder Partnering * Cultivate and leverage formal and informal networks and enduring relationships with stakeholders through respect, trust, and empathy

• Build strong relationships with existing and potential customers, discover customer needs, take ownership for customer issues and strive to deliver superior customer experience by taking continuous feedback

1Outcome Orientation * Execute tasks efficiently and safely through effective time management, planning, process efficiency and product/service quality

• Analytically review risks / problems/ issues by assessing their potential impact and developing robust contingency plans
• Act as a custodian of the organization by taking complete ownership of goals / desired outcomes

1Transformation Mind-Set * Continuously update one’s knowledge and skills in line with changing business dynamics and operating mechanisms, and apply the learning to perform in new or changing contexts

• Challenge status quo, create a business case for change, align stakeholders and manage challenges of an uncertain environment

1Innovation Focus * Leverage technology to win in the market

• Build an agile organization (i.e. fluid structure, nimble processes) which responds rapidly to business challenges and market demands

1Team Orientation * Inspire a common vision by fostering teamwork, participate actively in the accomplishment of team objectives, and lead from the front by ‘walking the talk’

• Encourage differences in opinion and deal appropriately with conflict

1Employee Development * Unlock and channel the potential of employees, provide timely feedback, address performance issues, and actively sponsor their development

• Build a work environment where high performance and meritocracy are valued

1B. Role-specific Competencies (4-8 most crucial)
Taxation & Audit3
Contract Admin & Revenue assurance3
Invoicing, Process Management & Vendor Management3
SAP/ ERP3Qualifications:EDUCATIONAL QUALIFICATIONS:(degree, training, or certification required) CA/MBA/ICWA/ MBA/ MCOM
RELEVANT EXPERIENCE: (no. of years of technical, functional, and/or leadership experience or specific exposure required) Should have minimum 5+ years’ experience in general accounting, audit & taxation etc.

Expected salary:

Location: Ahmedabad, Gujarat

Job date: Thu, 02 Jan 2025 08:36:02 GMT

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