Office Assistant fluent in Czech language

Job title: Office Assistant fluent in Czech language

Company: NielsenIQ


Job description: Company DescriptionNielsenIQ is a global measurement and data analytics company that provides the most complete and trusted view available of consumers and markets worldwide. We provide consumer packaged goods manufacturers/fast-moving consumer goods and retailers with accurate, actionable information and insights and a complete picture of the complex and changing marketplace that companies need to innovate and grow. Our approach marries proprietary NielsenIQ data with other data sources to help clients around the world understand what’s happening now, what’s happening next, and how to best act on this knowledge. We like to be in the middle of the action. That’s why you can find us at work in over 90 countries, covering more than 90% of the world’s population. For more information, visitJob DescriptionWe are seeking a highly skilled and organized Office Assistant based in Prague, Czech Republic. This role involves different types of administrative tasks such as organizing company events, maintaining business systems, and ensuring seamless communication across the team. If you’re a problem solver with a keen eye for detail, we’d like to meet you.Key Responsibilities:1. Client Event Management:

• Client Events / CEO Dinner: Complex end-to-end management of client events (e.g., CEO dinner for 50+ people).
• Nielsen Football Cup in September: Organizing the event from mid-June to the first week of September for approximately 800 participants. Responsibilities include coordinating with suppliers and clients for donations, arranging space for deliveries, and managing support services such as cleaning of the stadium, tents, stands, tables, chairs, electricity, refrigerators and activities for children.

2. NIQ Event Management:

• Townhalls and Meetings: Organizing townhalls, regular team meetings, and meetings with students, including booking conference rooms (external for some events) and arranging refreshments. Managing the SAP Ariba process for payment.
• Staff events (e.g., teambuildings, People and Planet Day, workshops, end-of-year parties,…), including the SAP Ariba payment process.

3. Organization of Regional Meetings in Prague

• Making group hotel reservations, issuing invitation letters for visas and assisting guests with extensions or cancellations of their stays.
• Booking Conference Rooms: both in the office, or, for large groups, external conference rooms, negotiating prices for conference rooms and catering.
• Refreshments, lunches, dinners: Arranging refreshments and lunches for the meetings, making reservations for group dinners.
• Invoicing: Managing the entire invoicing process in SAP Ariba, including generating purchase orders (POs), obtaining approvals, checking incoming invoices for correctness, and loading invoices into Ariba for all of the above.

4. Fleet Management:

• Invoice Management: Checking invoices for correctness and adding them into Ariba, with monthly changes verified with suppliers.
• Reporting: Providing finance reports and documents, including fines to payroll.
• Vehicle Coordination: Managing a fleet of 22 cars, including 3 pool cars. Responsibilities include ordering new cars, coordinating between Arval, drivers, and car dealers, and managing the return process, including DEKRA checks and necessary repairs.
• Maintenance: Driving cars for regular maintenance (once a year) and repairs (approximately once a year per car or less), arranging replacement cars, maintaining pool cars (fuel, AdBlue, tire changes, regular maintenance), and managing parking spots in the garage.
• Checking of the millage on each car (ensuring the millage does not extend the contracted lengths, adjusting the lease contracts,…).

5. Concur Support:

• Travel and Expense Reports: Support concur travel and expense reports, arranging visas.
• Assisting new employees with travel and expense reports.

6. Marketing materials:

• Ordering marketing and promo materials for the above events with an external agency. Processing payments.

Qualifications:

• Fluent English (at least B2) and native Czech.
• High school diploma or equivalent.
• Proven experience as a Business Support Specialist, Executive Assistant or similar role.
• Strong organizational and planning skills.
• Excellent problem-solving abilities.
• Proficiency in MS Office and business software (e.g., CRM).
• Exceptional communication and interpersonal skills.
• Ability to handle sensitive and confidential information with the utmost discretion and integrity.

#LI-SG1Additional InformationOur Benefits

• Flexible working environment
• Volunteer time off
• LinkedIn Learning
• Employee-Assistance-Program (EAP)

About NIQNIQ is the world’s leading consumer intelligence company, delivering the most complete understanding of consumer buying behavior and revealing new pathways to growth. In 2023, NIQ combined with GfK, bringing together the two industry leaders with unparalleled global reach. With a holistic retail read and the most comprehensive consumer insights-delivered with advanced analytics through state-of-the-art platforms-NIQ delivers the Full View™. NIQ is an Advent International portfolio company with operations in 100+ markets, covering more than 90% of the world’s population.For more information, visit NIQ.comWant to keep up with our latest updates?Follow us on: | | |Our commitment to Diversity, Equity, and InclusionNIQ is committed to reflecting the diversity of the clients, communities, and markets we measure within our own workforce. We exist to count everyone and are on a mission to systematically embed inclusion and diversity into all aspects of our workforce, measurement, and products. We enthusiastically invite candidates who share that mission to join us. We are proud to be an Equal Opportunity/Affirmative Action-Employer, making decisions without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability status, age, marital status, protected veteran status or any other protected class. Our global non-discrimination policy covers these protected classes in every market in which we do business worldwide. Learn more about how we are driving diversity and inclusion in everything we do by visiting the NIQ News Center:

Expected salary:

Location: Praha

Job date: Fri, 31 Jan 2025 08:57:07 GMT

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