Lead Coordinator, Program Management

Job title: Lead Coordinator, Program Management

Company: University of Ottawa


Job description: Follow us onJob Type: EmployeeDuration in Months (for fixed-term jobs): 24Job Family: Program Management# of Open Positions: 1Faculty/Service – Department: Internationalization and Global Health OfficeCampus: 600 Peter MorandUnion Affiliation: SSUODate Posted: January 09, 2025Applications must be received BEFORE: January 20, 2025Hours per week: 35Salary Grade: SSUO Grade 09Salary Range: $69,478.00 – $87,764.00About the Faculty of Medicine
Welcome to the University of Ottawa Faculty of Medicine, the first and largest bilingual medical faculty in Canada. Our learners have access to state-of-the art facilities and specialized institutions as they learn alongside world-class physicians and scientists. Consistently ranked among the top 10 medical schools in Canada, our faculty is among the top faculties of medicine in the world for research impact in biomedical and health sciences.Position purpose:
Reporting to the Manager, International and Global Health Office, The Coordinator is responsible to manage all activities of the Faculty of Medicine Global Health Program. These include three bursary programs, international electives, pre-departure training, post elective debriefing, the Global Health Concentration, the advisory committees, as well as developing and communicating academic and placement opportunities for medical trainees and faculty members. Finally, the incumbent collaborates with leadership in areas of strategic alignment and operational efficiency by creating proposals, developing critical paths and ensuring their successful implementation.In this role, your responsibilities will include:

• Manage and approve international electives for UGME and PGME trainees as dictated by the policy. Ensure all pre and post elective requirements are met. Consult with uOttawa Risk Management experts in cases where there are potential security risks. Record and track all international electives in a centralized database and produce statistics/reports as required.
• Provide advice to leadership on the Global Health strategy based on identified stakeholder needs and by completing regular environmental scans of current global health programs across Canada and worldwide. Contribute to the International and Global Health Office strategic discourse on organizational structure. Identify the priorities of the global health program and justify the need for additional human and financial resources.
• Design and deliver new programs and activities by developing project charters and critical paths, in collaboration with global health subject matter experts. Manage the implementation and evaluation of programs and introduce corrective measures to ensure a continuous high quality program delivery.
• Plan and organize all global health events, including journal club, pre-departure training, post elective debriefing, and special interest group events. This includes identifying the number of sessions required per year and the ideal timeline to reflect the academic year cycle. Identify topics of discussion and recruit subject matter expert in consultation with leadership.
• Manage the UGME Global Health Concentration and act as a student advisor. Monitor and evaluate the submission and frequency of student activities to ensure compliance of program requirements. Communicate to students when there is an identified lack of progress to offer corrective measures to ensure student success. Collaborate with committee members to establish solutions and implementation strategy for academic concerns and to identify learning opportunities. Collaborate with UGME academic advisors to ensure students receive appropriate credit for completion of program.

What you will bring:

• An undergraduate degree, preferably in the area of public or global health, international development or related discipline
• 3 to 5 years of experience in an academic medical environment with knowledge of global health related activities or in an NGO or government institution working within a global health or international development context.
• Experience working with community organizations and international partners.
• Knowledge and experience of project management principles, organizational efficiency and conflict resolution.
• Experience developing, interpreting and applying policies and procedures.
• Advanced skills using Microsoft Office (Outlook, Word, Excel, Access, and PowerPoint) as student information systems, web-based curriculum tools, website maintenance tools and social media platforms.
• Excellent interpersonal and communication skills.
• Demonstrated ability to work independently with minimal supervision.
• Ability to handle information with discretion and confidentiality.
• Bilingualism – French and English (spoken and written)
• Ability to manage multiple complex tasks and/or projects simultaneously while addressing and anticipating the needs of key stakeholders
• Sensitivity to cultural, social and political issues and context with an in-depth understanding of business protocols and cultural nuances

#LI-HybridKey Competencies at uOttawa:
Here are the required competencies for all or our employees at uOttawa:Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.
Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect, teamwork and inclusion, where collaboration, innovation, and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply, we welcome applications from qualified Indigenous persons, racialized persons, persons with disabilities, women and LGBTQIA2S+ persons. The University is committed to creating and maintaining an accessible, barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment, assessment and selection processes. Applicants with disabilities may contact [email protected] to communicate the accommodation need. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.Note: if this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click to find out more.If this is a front-line position with responsibilities to interact with students, selected candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 – Covid-19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.

Expected salary: $69478 – 87764 per year

Location: Canada

Job date: Fri, 10 Jan 2025 01:55:58 GMT

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