Invoicing and Disputes Specialist

Job title: Invoicing and Disputes Specialist

Company: Element Materials Technology


Job description: OverviewElement Materials Technology is seeking a detail-oriented and results-driven Invoicing and Disputes Specialist to oversee the end-to-end accounts receivable process. This role is responsible for managing invoicing operations, ensuring timely collections, and resolving customer disputes efficiently. The ideal candidate will have strong leadership skills, experience in financial operations, and a customer-focused approach to problem-solving.Compensation: $25 – 30/hour (depending on experience)ResponsibilitiesInvoicing & Billing:

• Oversee the accurate and timely generation of customer invoices.
• Ensure invoicing aligns with contractual terms, company policies, and compliance standards.
• Implement process improvements to enhance invoicing efficiency and accuracy.
• Collaborate with sales and operations teams to ensure correct billing information.

Collections & Accounts Receivable:

• Work with the collections team to ensure timely payments and reduce outstanding receivables.
• Develop and implement strategies to improve cash flow and minimize bad debt.
• Monitor accounts receivable aging reports and take proactive action on overdue accounts.
• Negotiate payment plans with customers when necessary.

Disputes & Resolutions:

• Oversee the resolution of billing disputes and discrepancies in a timely manner.
• Act as the main point of contact for customers with invoicing concerns.
• Collaborate with internal teams (sales, operations, legal) to resolve disputes effectively.
• Maintain detailed records of disputes, resolutions, and corrective actions.

Leadership & Reporting:

• Work closely with the Accounts Receivable Center of Excellence team
• Develop key performance metrics to track and improve process effectiveness.
• Prepare regular reports on invoicing, collections, and dispute resolution performance for senior management.
• Ensure compliance with company policies, financial regulations, and industry standards.

Skills / Qualifications

• Associate’s degree in Accounting, Finance, Business Administration, or a related field.
• 5 years of experience in collections and accounts receivable (customer facing).
• Excellent analytical, problem-solving, and negotiation skills.
• Proficiency in accounting/ERP software (e.g., SAP, Oracle, NetSuite) and Microsoft Excel.
• Strong communication skills with the ability to interact with internal and external stakeholders.
• Strong self-starter with a proactive approach to problem-solving.

Company OverviewElement is one of the fastest growing testing, inspection and certification businesses in the world. Globally we have more than 9,000 brilliant minds operating from 270 sites across 30 countries. Together we share an ambitious purpose to ‘Make tomorrow safer than today’.When failure in use is not an option, we help customers make certain that their products, materials, processes and services are safe, compliant and fit for purpose. From early R&D, through complex regulatory approvals and into production, our global laboratory network of scientists, engineers, and technologists support customers to achieve assurance over product quality, sustainable outcomes, and market access.While we are proud of our global reach, working at Element feels like being part of a smaller company. We empower you to take charge of your career, and reward excellence and integrity with growth and development.Industries across the world depend on our care, attention to detail and the absolute accuracy of our work. The role we have to play in creating a safer world is much bigger than our organization.Diversity StatementAt Element, we always take pride in putting our people first. We are an equal opportunity employer that recognizes diversity and inclusion as fundamental to our Vision of becoming “the world’s most trusted testing partner”.All suitably qualified candidates will receive consideration for employment on the basis of objective work related criteria and without regard for the following: age, disability, ethnic origin, gender, marital status, race, religion, responsibility of dependents, sexual orientation, or gender identity or other characteristics in accordance with the applicable governing laws or other characteristics in accordance with the applicable governing laws.

Expected salary: $25 – 30 per hour

Location: Huntington Beach, CA

Job date: Fri, 25 Jul 2025 00:55:54 GMT

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