Invoice & Licensing Fee Coordinator

Job title: Invoice & Licensing Fee Coordinator

Company:


Job description: Job Summary: Responsible for managing all invoice submissions, license fee payments and contractor/architect claims. Ensures accurate tracking, timely follow-ups, and proper documentation of all financial transactions related to permits and projects. Key Responsibilities: 1) Invoice & Fee Submission Management Prepare and submit invoices for : -License Fees -Approval/processing fees -Other related charges -Verify payment requirements and deadlines 2) Claims Processing Handle claims for: -Fire contractors (Safety compliance related) -Architect fees (Design/drawing approvals) Ensure proper documentation accompanies all claims 3) Compound Fee Monitoring Track and process penalty/compliance-related charges Follow up on overdue payments if applicable 4) Payment Tracking & Follow-Up Maintain a log of all submitted invoices and expected payment dates. Follow up with authorities/clients every (1 week) for pending payments. Escalate delayed payments to management when necessary. 5) Record Keeping & Reporting Maintain digital and physical copies of all invoices, receipts and approvals. Update a shared financial tracker for transparency. Skills & Qualifications: Basic accounting/bookkeeping knowledge Experience in invoice processing or claims management Strong organisational & follow-up skilss Attention to detail (for accurate fee verification) Proficiency in Excel/ Google Sheets & document management.

Expected salary:

Location: Malaysia

Job date: Fri, 23 May 2025 22:18:15 GMT

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