HR Assistant – Human Resources

Job title: HR Assistant – Human Resources

Company: Henderson Group


Job description: Human Resources AdministratorAttractive Salary & Benefits36.5 Hour week (Full-time/Hybrid)MalluskA look into the roleHenderson Group is one of Northern Ireland’s largest and most successful indigenous companies with an annual turnover of £1 billion+ and a portfolio of highly recognisable brands, incorporating four group entities Henderson Wholesale, Henderson Retail, Henderson Property, and Henderson Foodservice. We employ over 5000 colleagues across multiple sites in Northern Ireland and Republic of Ireland and we’re continuing to grow.Reporting to the People Services Manager, you will work alongside a team of other HR Assistants to provide a comprehensive administration and support service to the HR team striving to fufill the needs of our internal and external customers.Working as Human Resources Administrator you will:HR System, Mailbox, and Telephone SupportManage the HR mailbox, responding to queries promptly and directing emails as needed.Answer HR calls, providing support or escalating queries when necessary.Process self-service requests in the HR system, seeking clarification if required.Recruitment SupportGenerate and issue offer letters, contracts, and benefits summaries for successful candidatesPrepare and issue contractual documentation for employment changes, such as group transfers.Conduct reference checks and arrange pre-employment medicals where required.Review and verify Right to Work documentation weekly.Equal Opportunities ComplianceEnsure equal opportunities monitoring information is collected for all applicants.Assist in preparing and running annual monitoring returns and Article 55 reports.Onboarding & New Hire ProcessInitiate and monitor the onboarding process, ensuring timely completion.Ensure accurate employee records by reviewing and updating pending new hire details.Healthcare Scheme AdministrationProcess new employee enrolments into the healthcare scheme.Respond to employee queries regarding their scheme entitlements.Absence ManagementArrange occupational health appointments for employees and pre-employment medicals.Liaise with managers on medical certifications to determine necessary actions.Record medical appointments and absence-related documents on the HR system.Review and process maternity/paternity leave requests and issue relevant correspondence.Employee RelationsPrepare and send disciplinary, grievance, and appeal hearing letters.Maintain accurate records of employee relations cases in the HR system.Provide guidance on best practices and company policies regarding disciplinary actions.Ensure meeting outcomes are recorded and follow up on missing information.Reporting & Data ManagementGenerate and provide reports on disciplinary actions, recruitment, and absence when required.General Administration & SupportHandle general administrative tasks.Support HR team members with various duties as needed.Assist Senior HR management with ad-hoc tasks as required.Skills for SuccessJoining us as Human Resources Administrator the minimum criteria you’ll need is:GCSE level Grade C and above in English and Maths, or equivalentMinimum of one years’ relevant experience of working in a busy Human Resources function or similar office environmentDemonstrable experience using Microsoft Office packagesStrong understanding of HR principles and their practical application.Ability to showcase effective planning and time management to meet strict deadlines.The Attributes you’ll need include:Excellent organisation skillsExcellent written and verbal communication skillsAn effective relationship builder with the ability to engage at all levelsIt is Desirable if you have:A third-level qualification or equivalent in HR or a business-related field, or CIPD qualified (or working towards)Previous experience working within a wholesale/foodservice or retail food businessAre we right for you?As part of this role, it will be important that you feel aligned with the values that we live and work by.Ambition – We always strive to be better. We seek new challenges and look for ways to do things better.Customer First – We provide exceptional service. We put customers at the heart of everything and support our communities.Teamwork – We succeed together. We help colleagues to succeed, and we share our knowledge and skills.Integrity – We are fair, honest and ethical. We treat everyone with dignity and respect. We are inclusive and champion diversity.The RewardBenefits include market competitive salary, contributory pension scheme, healthcare, life assurance, employee assistance programme, social club, Reward Gateway Employee Recognition & Discount Scheme throughout UK/Ireland, staff discount (grocery/fuel) at SPAR/EUROSPAR Henderson Group company-owned stores and many more.This is a full-time position working 36.5 hours per week. Full time Core Working hours are 8:45am-4:45pm Monday to Thursday and 8:45am-3:45pm Friday. Hybrid (3 days in the office) and flexible working arrangement (core and flex hours) are available.If you’d like to speak with us before making your application, our Talent Acquisition Specialist – Joanne McClelland would be happy to have a confidential chat with you about the role on offer – email to get in touch.*Applicants should note that we reserve the right to apply the desirable criteria if required at shortlisting stageCompleted applications must be submitted online by midnight Friday 23rd May 2025We are an equal opportunities employer.

Expected salary:

Location: Mallusk, Co Antrim

Job date: Sun, 11 May 2025 05:12:43 GMT

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