Job description: Job Title: Group Purchasing AdministratorJob Summary: The Group Purchasing Administrator is responsible for overseeing the receipt and storage of all goods delivered to the hotel, ensuring they are accurately recorded and stored. This role involves extensive use of the group’s purchasing system, Procure Wizard, to verify and manage inventory. The administrator coordinates closely with suppliers and various hotel departments to maintain an efficient flow of goods.Key Responsibilities:
Receiving Deliveries:
Inspect and verify products and quantities against purchase orders and delivery documents using Procure Wizard.
Manage group delivery schedules to minimize disruption to hotel operations.
Oversee the safe unloading and appropriate storage of goods to hotel.
Inventory Management:
Input data regarding received goods into Procure Wizard to ensure inventory accuracy.
Work with the finance department to reconcile deliveries with invoices through Procure Wizard.
Conduct regular stock checks using the system, addressing any discrepancies promptly.
Quality Control:
Assess the quality of received items to ensure they meet the hotel’s standards.
Arrange for the return of substandard or incorrect shipments through coordination in Procure Wizard.
Monitor storage conditions to ensure compliance with safety and quality standards.
Compliance and Documentation:
Maintain comprehensive records within Procure Wizard of all goods received and any related issues.
Adhere to health and safety regulations during receiving and storage processes.
Stay updated with regulatory changes that impact the receipt and storage of goods.
Supplier Coordination:
Utilize Procure Wizard to communicate with suppliers about delivery schedules and quality issues.
Assist in optimizing delivery terms and schedules to improve supply chain efficiencies through feedback collected via Procure Wizard.
Evaluate supplier performance based on data tracked in Procure Wizard.
Interdepartmental Collaboration:
Ensure efficient distribution of supplies to various hotel departments through timely updates in Procure Wizard.
Support hotel operations by maintaining adequate stock levels.
Engage in regular strategy discussions with senior management teams to enhance processes and address challenges, using insights from Procure Wizard.
Requirements:
Excellent organizational skills and attention to detail.
Strong communication and interpersonal abilities.
Capable of physical demands such as lifting and moving heavy items.
Expected salary:
Location: Salthill, Co Galway
Job date: Sat, 17 May 2025 22:07:55 GMT
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