Governance Coordinator

Job title: Governance Coordinator

Company: Wellington City Council


Job description: Kia mahi ngātahi mō Pōneke mō tōna āpōpō | Working together for Wellington’s future.Imagine being the behind-the-scenes virtuoso of Wellington’s democratic symphony. As a Governance Coordinator, you’re the linchpin that ensures everything runs smoothly, from Council meetings to the election finances, this role is dynamic, fast-paced, and essential to the city’s governance.The Governance and Information business unit is comprised of four teams -Elected Member Support, Democracy Services, Official Information and Privacy, and the Corporate Library. These teams ensure the Council meets all its legislative requirements in their relevant areas and support democratic decision-making by providing specialist information portal services, compliant democratic processes, and direct support to the organisation, elected members, and the community.So, if you’re ready to be part of the heartbeat of Wellington’s governance – Apply now and join a team that’s making a difference every day.What You’ll Be Doing

• Coordinate Council and Committee meetings, ensuring everything from catering to room setup is flawless.
• Organise travel for Elected Members and the Governance and Information team, adhering to Council policies.
• Handle purchase orders and assist with reimbursements for Councillors and community board members.
• Develop strong working relationships with the Executive Leadership Team, Leadership Group, and Council staff.
• Identify opportunities for continuous improvement in Governance and Information processes.

A big portion of this role is the set-up of Council Chambers and Committee Rooms for all meetings, briefings, and workshops so a high level of fitness will be required as there will be lots of organising rooms between floors.Who We’re Looking ForWe’re seeking a proactive, detail-oriented individual with:

• Certificate in Business Administration or Hospitality and/or at least one year’s equivalent work experience in a finance or administrative role.
• Effective time management and organisational skills.
• Ability to self-manage and prioritise tasks.
• Excellent written and oral communication skills.
• High level of diplomacy, confidentiality, political awareness, resilience and impartiality.
• Proficiency in Microsoft Office and familiarity with audio-visual technology.
• Ability to process complex information with attention to detail.
• Self-motivated with a high degree of initiative.

Why This Role?

• Impactful Work: Play a crucial role in supporting the democratic process and ensuring business runs smoothly.
• Dynamic Environment: 2025 is a massive year – you will be supporting the work of the local government election, new councillor orientation and move to a new office space.
• Professional Growth: Gain experience in governance, administration, and financial processes within a local government setting.
• Community Connection: Gain a deep understanding of the mahi across council groups – see the decisions be made before they are implemented in the city.

To find out more, check out the position description, or contact Hedi Mueller (Team Leader Elected Member Support) –About usWe’re Working for Wellington. Wellington City Council’s team provides more than 400 services every day for Wellingtonians – everything from parks and pools to consents and cemeteries – playing our part in making Pōneke an inclusive, sustainable, and creative capital for people to live, work and play.Working for the Council offers you including 5 weeks annual leave, flexible working options, health and wellbeing support, Council staff discounts and a range of learning and development programmes and opportunities.Applications close 25 May 2025 All applications must be submitted online, and all applicants must have the right to work in New Zealand.We want to make sure any accessibility requirements you may have, are well supported so the selection process is equitable for everyone. Please let us know if there are any adjustments or support, we can offer to make our process more accessible to you by emailing:

Expected salary:

Location: Wellington

Job date: Sun, 11 May 2025 06:22:24 GMT

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