Firm Disbursements Senior Support

Job title: Firm Disbursements Senior Support

Company: Addleshaw Goddard


Job description: PURPOSE OF THE ROLE

• Join our growing Group Finance function as we expand and reorganise our business processes! We’re seeking a dynamic Senior Support professional to bolster our Firm Disbursements team. In this key role, you’ll be instrumental in enhancing our disbursement processing and payments. You’ll collaborate closely with the Team Leader, playing a key role in the smooth transition of responsibilities from the Cashiering team to Accounts Payable.
• Your day-to-day will involve detailed checking and processing of disbursement invoices using our Purchase to Pay (Chrome River) and Practice Management (3E) systems. You’ll take charge of various critical processes and reconciliations, including managing bulk invoice uploads, supplier statements, and matter recharges.
• Beyond the core tasks, you’ll have the opportunity to stretch your skills across other Accounts Payable areas, offering the opportunity for professional growth.
• You’ll also be the go-to person for resolving business queries, ensuring a seamless flow of information within the team.

THE TEAM
The Group Finance team supports and drives the financial success of Addleshaw Goddard. We strive to deliver a first-class service to our stakeholders and to be a great team to work with and be part of. The Group Finance team comprises business professionals across a range of disciplines including Financial Control, Tax, Procurement, Business Partnering, Financial Planning & Analysis, Credit Control, Accounts Payable, Legal Billing and Legal Cashiering.WHAT TO EXPECT IN THIS ROLE

• Disbursement Processing and Payments: Responsible for the day-to-day processing and payment of Firm disbursement invoices through Chrome River and 3E, reporting and escalating issues to the Firm Disbursements Team Leader as appropriate.
• Bulk Uploads: Own and control the upload process of bulk invoices received daily / weekly / monthly, reconciling any unreferenced entries where relevant.

• Matter Recharges: Recharge disbursements to matters in a timely and accurate manner through the 3E system and reconcile the balance sheet for any unreferenced entries.
• Supplier Statements: Request and reconcile supplier statements, resolving issues where appropriate and / or escalating issues to the Firm Disbursements Team Leader.
• Aged Vendor Reviews: Review aged vendors with a view to closing any balances and deactivating the accounts where possible.
• Pending Invoices: Review pending disbursement invoices and liaise with the business to ensure any issues are resolved promptly.
• New Vendor Setup: Set up new vendors on the Chrome River system once approval has been received.
• Support / Development: Support and training junior members of the team.
• Training: Support the Firm Disbursements Team Leader with training delivered to the business.
• Credit Cards and Petty Cash: Manage the credit card and petty cash statements / balances, ensuring all postings are completed in a timely and accurate manner.
• Pre-paid Account Reconciliations: Ensure the payment and recharges of pre-paid accounts are processed in a timely and accurate manner, reconciling to the balance sheet.

YOUR AREAS OF KNOWLEDGE AND EXPERTISE

• At least 2 -3 years’ experience within Firm Disbursements or Accounts Payable desirable.
• Knowledge of Solicitors Accounts Rule Desirable
• Be a confident stakeholder manager, with evidenced experience of engaging and influencing stakeholders of all levels.
• Possess excellent organisational skills and attention to detail with an ability to work under pressure whilst managing competing deadlines as well as delegating work to other team members
• Intermediate understanding of Microsoft Excel and other Microsoft Office suites.
• Basic working knowledge of VAT rules and regulations.
• A desire to deepen your working understanding of disbursement and payment processes with specific interest in process improvement and driving efficiencies within a fast-growing business.

OUR FIRM
Addleshaw Goddard is a place where you are valued, encouraged, and challenged to fulfil your potential in a supportive and collegiate environment. Our culture of improvement, growth and collaboration delivers results, drives innovation, and rewards ambition.We not only provide technical excellence and experience but, crucially, demonstrate real insight into our clients and what really matters to them and as such we are natural choice for FTSE100 clients and their equivalents in other markets.Our success has been built by people from the widest range of backgrounds, locations, and perspectives. We have a number of employee networks that provide space to discuss the differences that make us who we are and celebrate this at AG.OUR APPROACH: IMAGINE THE BEST YOU CAN BEEverything we’ve accomplished can be traced back to our people and the way we work. Our reputation is something we are proud of, and constantly invest in.Here, you’ll do high calibre work, with high-character colleagues who care for one another and our clients.Are you up for the challenge?

Expected salary:

Location: Leeds

Job date: Sun, 30 Mar 2025 08:27:01 GMT

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