Finance Officer

Job title: Finance Officer

Company:


Job description: CARE is a leading global humanitarian and development organization. Since its establishment in 2005, CARE Pakistan (CP) has been responding to major disasters and undertaking an array of development projects. CP works through its local partners and a range of stakeholders for development, as well as emergency response-related interventions, which makes collaboration a key component of its work, across the country.Job SummaryThis position is responsible for Accounts Payable, General Ledger, Time Entry and Cash Management module of the People Soft, data entry operations, payroll and benefits management, internal claims and part of treasury functions.
The post holder has the main responsibility for payroll, and all benefits computation, analysis, reconciliation, Personnel Activity Report reviews. In adherence to the GAAP principles and CIP policies and procedure while ensuring accuracy and completeness of documentation. He/she is responsible for computation and withholding of payroll taxes, staff advances, and deposit of levied taxes into government treasury as per the prevailing tax laws of Government of Pakistan. He would look after the disbursement of payroll.
This position serves the purpose for the operating activities and accounts services related functions of the financial information system, People Soft. The position holder ensures proper books of accounts for the GL and AP module Management of the financial information system, produces analysis and reports based on annual close and confirms any non-compliance, error, incorrect codifications etc. for remedial actions or adjustment.Job Responsibilities and TasksJob Responsibility – 1 (50% of the time)

• Payroll, Staff Benefits and Payroll Taxation.
• Compilation and preparation of CIP payroll in close coordination with HR on due dates of the month as per CP policy.
• Ensure all new staff is included in the payroll with accurate pay amounts.
• Ensure that payroll includes accurate staff information on staff pay amount, staff names, titles, joining dates and contract end date while referring back to staff contracts.
• Review and analyze the payroll reconciliation.
• Monitor staff advances and ensure all outstanding staff advances are deducting in the payroll according to CP procedures.
• Provide input for cash flow analysis by forecasting payroll payments.
• Follow up monthly on staff Personnel Activity Reporting (PAR) and prepare a PAR submission log.
• Assist staff in PAR development and Compile charging instructions from staff PAR for payroll charging.
• Supervise and reconcile temporary / suspense account of payroll costs.
• Supervise and reconcile staff advances account on monthly basis.
• Ensure staff gratuity is worked out each month for accrual.
• Work out staff Health and Medical insurance for monthly booking.
• Staff leaves work out and update in coordination with HR.
• Process final settlement in coordination with HR.
• Employee Old Age Benefit supervision and timely submission to the relevant authorities on monthly basis.
• Computation of the PF/13th salary on annual pro rata basis.
• Supervise the provident fund of staff and organization contribution.
• Recommend and be part of administration of the provident fund and/or other staff funds’ investments.
• Computation and deduction of withholding taxes.
• Withholding tax certificates for staff.
• Liaise with tax consultant for withholding tax deposit for staff.
• Orientation of staff on withholding tax prevailing rates and computation.
• Keep abreast with related tax rates changes and allowed exemptions.
• Adjust staff tax refund / rebate claims.
• Supervise and reconcile staff withholding tax account on monthly basis.

Job Responsibility – 2 (45% of the time)

• General Ledger and Accounts Payable Modules of People Soft and related Finance management activities.
• Supervise accurate Cash disbursements, Cash receipts, on a daily basis to ensure proper accounts distribution and adhering to CARE’s accounting policies and procedures vis-à-vis GAAP following Fund Accounting system.
• Financial transactions processing with accuracy and compliance.
• Lead specific aspects of the periodic financial closing of the accounting system.
• Assist in monthly and year-end financial reporting.
• Ensure reconciliation of all sub-ledgers with GL.
• Ensure monthly intra-company reconciliation and submission of reconciled report.
• Assist in Facilitating internal or external audits.
• Timely transaction processing and cash transfers / payments.
• Ensure that Local Currency bank balance is kept to a minimum to avoid important fluctuation loss.
• Supervise timely adjustment of staff advance as well as all vendor advances and be proactive in adjusting those outstanding advances ASAP to reduce pressure on cash requirement as well as to avoid currency loss, also review Staff advances requests for adequacy and follow up timely refunds / adjustments and ensure that no consecutive second advance is given to staff before adjustment of the prior advance without proper justification and approval.
• Monitor vendor payments proactively to avoid cash crisis.
• Ensure that the accounts are being liquidated in a timely and accurate manner each month. This includes the review of reconciliations of the sub-ledger with the trial balance each month of accounts assigned.
• Periodic review of GL to ensure accounts are up to date and no error or system issues exist.
• Review and analyze People Soft exception on monthly basis and produce report on how to handle those exceptions in the earliest time possible.
• Assist GL related cleanup activities at year end in close coordination with SSC.
• Ensure that expenses are timely and appropriately charged to respective Fund Codes to ensure that no unallowable/ineligible costs are charged to any donor.
• Plan and prepare monthly adjustments and reclassification if any.
• Conduct regular periodic petty cash audits.
• Capacity building and orientation of new finance staff on financial information system operations.
• Review and check staff TER claims for accuracy, completeness and authorization in adherence to CIP policies
• Review and check all consultancy related contract agreements and claims / invoices for fee, for accuracy, completeness and authorization in adherence to CP policies.
• Review the consultancy agreements for payment mode determination and Keep track of consultancy payments that are paid in installments.
• Ensure the correct withholding tax deduction from the consultancy contracts.

Job Responsibility – 3 (5% of the time)

• Assist in Partners’ Advances liquidation well ahead of contract closing to ensure that the expenses are included in donor report on time.
• Assist in field staff capacity building and field visits.
• Assist in budgeting of Fixed cost.
• Maintain and upkeep the Chart Field Category IDs.
• Any other work item, tasks or lead areas assigned under the broader purpose of the role.

Other responsibilities as assigned (5% of the time)Any other tasks or responsibilities based on organizational and programming needs as assigned by the Line Manager.A) Qualifications (Know How)Required

• B. Com/ ACCA Finalist/ CA-Inter/ICMA finalist/BBA in related fields (Finance, Accounting, Business)/Equivalent.

• Desired

• CA-Inter, ACCA, ICMA, MBA shall be preferred.

B) Experience/ Technical SkillsRequired

• 3-5 years of relevant experience:
• Good communication skills both in Urdu and English.
• Firm belief in teamwork, gender equality, participatory approach and sustainable development.
• Well organized and ability to act in a professional and ethical manner;
• Good skills in computer applications
• The position is based in Islamabad with 10% travel to Field Offices / partner organizations, as and when required.

Desired

• Experience of working with INGO/s in multiple donor funded environment.
• Experience of PeopleSoft and/or other similar financial software.
• Respect, accountability, analytical skill, building commitment, stress tolerance, collaboration, contributing to team success, customer focus and information monitoring.

CARE participates in the Inter-Agency Misconduct Disclosure Scheme. In line with this Scheme, we hereby request information from the candidate’s previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the candidate left employment. All offers of employment are subject to satisfactory references and appropriate screening checks. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.Note: Individuals can apply using Brightspyre or send their resumes directly to clearly mentioning the position title in the subject line of the email, before the stated deadline. Please share your current as well as salary expectations along with the CV.

Expected salary:

Location: Islamabad

Job date: Wed, 01 Jan 2025 00:59:41 GMT

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