Job description: Relevant Experience:ACCA, CA Finalist. 5 years of experience in Donor Agency’s grant-funded project with similar role.Job Description: * Financial Management:
Payables’ Management:
Review of vendor payments to ensure they are made on timely basis after due verification.
Assist in resolution of queries before payment processing & giving advice to PSM
Ensuring all payments are made with appropriate supporting duly verified by relevant deptt
Review for completeness of Supporting’s, & Tax status of vendor, cheque Title, etc.
Ensuring timely disbursements of cheques to vendors & others as per policy time frame
Follow-up on unpresented / long outstanding cheques
Ensuring reimbursement of perdiems and travel expenses claims as per approved policy
Ensuring existence of and compliance of effective controls over all banking transactions
Petty Cash Management
Implementation of Petty Cash Imprest system in eight self-implemented districts
Review of petty cash advance requests & replenishments as per imprest limit for PMU, two Provincial offices, and eight Self-implemented districts for compliance with petty cash policy.
Capacity Building by guiding new SID’s staff on Petty Cash policy and recurring expenses for allowed & disallowed expenses and flow of financial documentation.
Timely provision of advances to districts
Provision of accurate templates to be used for IOU Forms / Vouchers & Expense Summary to new SIDs
Employee Advances Management:
Review advance requests received from PMU, two Provincial Offices & eight Self -implementation districts for provision of budget approvals.
Review of approvals from Department Heads & Project Director before payment
Review of party wise ledgers for all District Coordinators of SIDs, Admin Assistants & Provincial Managers of two provincial offices for their timely adjustments as per policy.
Payroll Processing:
Review / Rechecking Monthly Payroll for calculation of EOBI, PF, PF Loans, Expense Reimbursements, Employee advance adjustments, and tax deductions.
Review of Recon from Last month payroll to current month payroll
Review of Payroll in GL to ensure it is booked against correct budget Lines
Ensure Payroll is signed by Signatories as approved limits
Check Calculation of final settlement of employees & coordinate with Karachi office for payment of P.F.
Coordination with Bank for provision of Payroll Transfer instructions to credit employees accounts.
Grants’ Receipt Recording & Disbursements
Ensuring accurate recording of donations received for grant as per grant notification using correct exchange rates
Review of cash disbursement requests of FPHC & BRSP
Ensuring grant disbursements are processed as per approved request received in designated bank accounts of SRs
Reporting of Grants’ Receipts above PKR 5 Million to TIH Karachi HO as per requirement on Monthly Basis
Taxation & Tax Reporting:
Close liaison with supply chain and procurement department to provide value input of sales tax and withholding tax exemption available to TIH on procurement of goods and services
Ensuring application of correct tax percentages on deduction of withholding and sales tax for filers and non-filers
Ensuring deposit of WHT and Sales tax withheld on timely basis of Govt. of Pakistan treasury
Review of tax reporting for WHT & SST deducted for submission to Karachi HO on monthly basis
GL / Accounting System Maintenance:
Prepare and Update Chart of Account & Cost Centers in Accounting System as per approved budget line and reporting requirements.
Review of all system generated vouchers for their accuracy for account codes / budget lines, cost centers,
Updating / Maintaining GL by opening new account codes after validating the request
Updating / Maintaining GL by opening new cost centers after validating the request
Review of Access rights for Data Entry Users
Coordination with Banks / Head Office:
Coordination with Banks for new account openings,
Resolving queries CBC calls for clearance of Cheques
Liaison with concerned person in TIH Karachi for maintenance of proper receipt and dispatch record of payment vouchers and cheques
Liaison with TIH Karachi for Signing of bank cheques from signatories
Budgeting
i. Ensuring correct budget code allocation for all payments / disbursements in coordination with Sr. Grants Coordinator
ii. In absence of Sr. Grants Coordinator preparation of Variance analysis reports for actual and budgeted expenses i.e. budget line item wise and provide HO reports.
Capacity Building of Finance Staff:
i. Review need for Finance Staff training by identification of weak areas.
ii. Conduct inter-department capacity building exercise for new joiners.
Support to Provincial & District Offices & SRs:
i. Coordination with Provincial offices of Project in KPK & Baluchistan and eight district offices therein for their financial queries and providing guidance for their resolution.
ii. Review of financial documentation of FPHC & BRSP as per guidelines of project Grant along with personal visits at their respective offices
Audit Coordination & Support:
i. Act as Lead coordinator for Grant external audits
ii. Coordination with Internal Audit for all Pre & Post audit issues.
iii. Conduct Quarterly SR financial reviews & report findings
Note: “Indus Hospital & Health Network is an employer that does not tolerate Sexual Exploitation and Abuse. All potential candidates will be subjected to rigorous background checks and controls.”
Expected salary:
Location: Islamabad
Job date: Sun, 22 Jun 2025 07:37:14 GMT
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