External Contractor, Project Management Office – PMO (10 months)

Job title: External Contractor, Project Management Office – PMO (10 months)

Company: MUFG Investor Services


Job description: Company DescriptionExperience something Brilliantly Different with MUFG Investor Services.Who are we? In a nutshell, MUFG Investor Services is part of the Mitsubishi UFJ Financial Group, and we partner with over 480 loyal global investment firms to provide them with administration, asset services, banking and fund financing.We’re in 14 global locations and provide an exceptional hub of Brilliantly Different talent to thrive.Job DescriptionThe Project Management Office (PMO) owns the establishment and oversight of Portfolio/Programme/Project governance and delivery frameworks, policies and procedures. It is the operational arm of the Investment Review Committee (IRC), providing day-to-day decision, reporting and portfolio/programme/project management support.The successful candidates will have the opportunity to collaborate, build and succeed as part of a team of high performing professionals, and the ability to share challenges and rewards that come from working with a dynamic group of entrepreneurial thinkers who come from diverse background and fields of specialty with a passion for growing business.Role SummaryWithin the PMO team, this role helps to establish and promote best practices and use of a standardized approach to governance, delivery and reporting of projects across the organization. This role supports the PMO Lead in producing and maintaining micro/macro-oversight and governance level processes and outputs:

• Micro level: Portfolio oversight, governance and monitoring. Provide transparency by reporting project statuses, financials and necessary escalations to the Business Operating Committee (BOC) and IRC on a monthly basis
• Macro level oversight: Coordinate project portfolio dependencies, finances, reporting and communication at macro level to ensure cohesiveness and transparency
• Governance: help establish guidelines, templates, learning, standards and policies for change across the organization to ensure consistency and best practices

Deliverables

• Administration of PMO portfolio setup and management
• Maintain accuracy and quality of portfolio management reports
• Responsible for drafting periodic reports and decks
• Produce high quality and accurate reporting for key stakeholders
• Oversee Initiation to Close stage for each project part of the IRC portfolio
• Provide support and administrative duties for the change portfolio by coordinating PMO processes, systems/tools and ensuring governance is adhered to

Strategic Goals

• Identify opportunities and areas of enhancements for PMO processes and outputs
• Partner with stakeholders across the organization and helps promote best practice in relation to Project Management and Project Governance

Collaboration

• Work closely with Project Managers to monitor progress and overall health of projects’ status and financials
• Coordinate with other teams and departments to ensure processes are aligned with impacted stakeholders
• Work closely with Finance team to ensure projects’ and portfolio’s financials are planned and managed effectively

QualificationsEssential

• Bachelors in Commerce, or similar field

Proficient in Microsoft Office (Outlook, Excel, Word, PowerPoint)Experience with Smartsheet or another Project Management tool * Experience in a similar role, which includes an understanding of the project lifecycle and project governance principlesPreferred

• Experience with PowerBI

Understanding of the Financial Services industry, preferably Fund ServicesProject Management certificationKnowledge in financial processes (budgeting, forecasting, etc.)Additional InformationWhat’s in it for you to join MUFG Investor Services?Take a look at our careers site and you’ll find everything you’d expect working with one of the fastest-growing businesses at one of the world’s largest financial groups. Now take another look. Because it’s how we defy expectations that really defines us. You’ll feel that difference in all kinds of ways. Our vibrant CULTURE. Connected team. Love of innovation, laser client focus.So, why settle for the ordinary? Apply now for your next Brilliantly Different opportunity.We thank all candidates for applying; however, only those proceeding to the interview stage will be contacted.

Expected salary:

Location: Toronto, ON

Job date: Sun, 06 Apr 2025 06:55:21 GMT

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