Expediter

Job title: Expediter

Company: Actalent


Job description: DescriptionTitle: Expeditor IIILocation: Calgary or EdmontonHybrid/remote/In-Office: In-Office (Monday, Tuesday & Thursday) Remote (Wednesday & Friday)Start Date: ASAPDuration: 1 year (with possibly extension)Travel: Travel max 5% – 10% within Canada.High-Level Description

• To support the Supply Chain function by expediting and tracking all aspects/deliverables, for items as assigned (items can be included in but not limited to equipment/material required for completion of Purchase Orders, Contracts, or Projects).

• Proactively expedite assigned item(s), by managing and utilizing stakeholder meetings, systems, templates, processes and either aiding in mitigation of or identifying potential risks.

• Build and maintain strong relationships with all stakeholders including, but not limited to, vendors and key client groups such as; engineering, project team members, project contractors, quality and other SCM team members (e.g. Logistics).

Specific Accountabilities

• Aid in the Coaching and mentoring of new hires, project team personnel and new vendors the current Expediting process

• Manage assigned equipment/material / logistics to ensure on-time readiness and delivery to site in line with the project and construction schedule.

• Manage all vendor equipment/material documentation / logistics between the vendor, Engineering (or Engineering Consultant) and internal Project teams to ensure prompt review & approval periods. Must ensure that all required documentation is received complete (including approvals if applicable) Examples of documentation required can include the following; drawings, RFI’s, Inspection Test Plans (ITP), Weld Procedure Specifications (WPS), and Final Vendor Data Requirements (VDR).

• Regular review of vendor fabrication schedules, Inspection and Test Plans (if applicable), Inspection Reports and other pertinent vendor and PO data to mitigate any delays

• Notify key stakeholders of potential or actual delays while working with supplier to resolve issues as required

• Administrate, schedule, chair, minute and manage vendor supply meetings and attend project meetings as required

• Report to stakeholders on equipment/material status, progress, receiving status as required using the required reporting formats.

• Assist in the review and verification of invoices for accuracy as required

• Work with vendors and stakeholders to resolve freight claims, investigate quantity shortages/overages, shipment errors, tagging issues etc.

• Communicate potential commercial and technical issues to the Project team members and stakeholders.

• Coordinate logistics for delivery of equipment/material to site and coordinate with construction at site to ensure readiness and proper equipment is available for off-loading shipment as required

• Coordinate activities and communicate regularly with key stakeholders.

• Follow standard processes to ensure that the expediting tasks and duties for assigned equipment/material is centralized as per the direction of the team lead & or Manager.

• Keep updated electronic records per requirements for timely completion of PO/Contract closeouts by creating, organizing and maintaining expediting files

• Consult/Report with Team Lead and/or Manager regularly on Project, PO or Contract on goings.

Would be working with:

• Sr Expeditors, Supervisor, and/or Team Manager– Working with and seeking additional general direction, guidance and counsel on a regular basis. Supervisor and/or Manager to provide and change work assignments as required

• Regular updates/Meetings/ Support for Vendors and Internal/ External clients such as Engineering, Consultants, Contractors, Buyers, Project Team members, Commissioning, Construction Services, Quality Surveillance and other SCM Team members (e.g. Logistics).

Additional Skills & QualificationsMUST HAVES:Required:

• Minimum 5-7 years of applied experience in a high pace environment.

• Good working knowledge and experience of expediting best practices and an understanding of logistics, purchasing and project document requirements.

• Good interpersonal skills with ability to maintain and builds strong working relationships.

• Equivalent combination of experience, training and/or education.

• Coordination skills, ability to multi-task, follow up and manage timelines

• Ability to work on diverse projects and processes with conflicting deadlines.

• Customer service/Problem Solving/Organizational skills an asset.

• Working Knowledge of Engineering and Vendor Documentation is required.

• Strong and effective communication skills and attention to detail are a necessity

Preferred:

• Knowledge of MS Windows/Outlook and Office Suite.

• Knowledge of SharePoint, Oracle Cloud and Salesforce is an asset.

• Post-secondary education in a related field (e.g. Project Management, Purchasing / Supply Chain Management, B-Com, Finance, Business Admin.)

Pay and BenefitsThe pay range for this position is $35.00 – $40.00/hr.Workplace TypeThis is a hybrid position in Edmonton,AB.À propos d’Actalent:Actalent est un chef de file mondial des services d’ingénierie et de sciences et des solutions de talents. Nous aidons les entreprises visionnaires à faire progresser leurs initiatives en matière d’ingénierie et de science en leur donnant accès à des experts spécialisés qui favorisent la mise à l’échelle, l’innovation et la mise en marché rapide. Avec un réseau de près de 30 000 consultants et plus de 4 500 clients aux États-Unis, au Canada, en Asie et en Europe, Actalent est au service d’un grand nombre d’entreprises du classement Fortune 500.Actalent est un employeur souscrivant au principe de l’égalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de l’âge, de la couleur, de la religion, des origines nationales, du statut d’ancien combattant, d’un handicap, de l’orientation sexuelle, de l’identité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi.Si vous souhaitez faire une demande d’accommodement raisonnable, tel que la modification ou l’ajustement du processus de demande d’emploi ou d’entrevue à cause d’un handicap, veuillez envoyer un courriel à pour connaître d’autres options d’accommodement.About ActalentActalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email for other accommodation options.

Expected salary: $35 – 40 per hour

Location: Edmonton, AB

Job date: Tue, 13 May 2025 04:47:25 GMT

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