Executive Support Officer

Job title: Executive Support Officer

Company: University of Technology Sydney


Job description: About the UTS Human Technology InstituteThe Human Technology Institute (HTI) is at the forefront of driving the regulatory, governance and technical change needed to enable a future where the benefits of digital technologies are not just delivered across Australia, but also delivered in a way that uplifts our communities and upholds human rights. We measure our success by directly influencing policy, by helping Australian business responsibly adopt digital technologies, and by building new data-driven systems that unlock value for underserved, minority, marginalised and vulnerable communities.We bring together a team of experts with deep experience in law, policy, procurement, governance, statistics, software engineering, and artificial intelligence. Our cross-disciplinarity and deep connection into the full digital technology design, development, evaluation, and deployment lifecycle enables us to deliver solutions for government and business that are not wedded to any one silo or perspective.Detailed DescriptionAbout your roleHTI is seeking an Executive Support Officer to join the team on a two-year contract.As part of your role, you will provide administrative services to support HTI’s effective performance across its operations.Reporting to the Deputy Director, your responsibilities will include;

• Providing financial management support to the HTI leadership team, including acquitting authorised expenditure, as well as generating and managing invoicing, using online services such as NEO

• Providing support to HTI leadership team in organising all aspects of travel, diary management and correspondence

• Supporting effective administrative systems around HTI programs and support ad-hoc project coordination

• Assist with HTI workshops and event organisation including external communications, venue management, logistics and catering

• HR and recruitment administration support

In your cover letter, please discuss your experience in the following areas. We note that a successful candidate may not have deep experience in all areas nor all selection criteria. Your cover letter must not exceed two pages.

• Working with and supporting multiple key leaders within an organisation, particularly where that support has included practical diary management, the triaging and management of external communications, event coordination, and expense tracking, management, and reconciliation;

• Developing and maintaining effective administrative systems, with a particular focus on practical delivery of outcomes and adherence with institutional policy and best practice requirements;

• Using a range of digital solutions to support delivery of key activities within an organisation, including the use of cloud-based project and knowledge management tools (Confluence, Monday.com, Salesforce, etc.), online content delivery and engagement platforms and systems (LinkedIn, Humanatix, Optimizely, etc.), and the Microsoft suite; and

• Delivery of administrative functions in a high pace environment with multiple internal and external stakeholders

For the full list of the selection criteria and role responsibilities please download the position description from our website.Remuneration/SalaryBase Salary Range: $97,332 – $105,385 (HEW 6)This role attracts 17% superannuation (pension) in addition to the base salary.This position is full-time and appointment will be made on a fixed term basis for 2 years. This role is predominantly performed on campus four days per week, with the option to work one day remotely.UTS staff also benefit from a wide range of Employee Benefits include flexible work practices, child care centres, generous parental leave and salary packaging opportunities.

Expected salary: $97332 – 105385 per year

Location: Australia

Job date: Thu, 24 Jul 2025 06:34:50 GMT

To help us track our recruitment effort, please indicate in your email/cover letter where (jobsnear.pro) you saw this job posting.Thanks&Good Luck