Executive Assistant with Project and Contract Management Experience

Job title: Executive Assistant with Project and Contract Management Experience

Company:


Job description: JOB OVERVIEWExecutive Assistant (Remote) – Project & Contract Management???? Company: AAA Greencut
???? Location: Remote (Work from Home)
???? Job Type: Full-Time
???? Hours: Monday – Friday, 7:00 AM – 5:00 PM (1-hour lunch break)
???? Salary: $600/month ($300 bi-weekly) – Opportunity for salary increases based on performanceAbout AAA Greencut
AAA Greencut is a thriving landscaping company dedicated to delivering top-quality, sustainable outdoor solutions for residential and commercial clients. We prioritize efficiency, customer satisfaction, and exceptional project execution.We are looking for a highly organized and detail-oriented Executive Assistant with experience in project management and contract management to provide remote administrative support to our leadership team. This role is ideal for someone who thrives in a fast-paced environment, takes initiative, and has excellent problem-solving skills.Key Responsibilities
1. Executive Assistant Duties
Manage and organize the CEO’s schedule, emails, and appointments
Prepare reports, meeting agendas, and follow-up action items
Handle business communications, including responding to customer inquiries
Maintain and organize digital files, business records, and administrative systems
Assist with invoicing, expense tracking, and vendor communication
Conduct research to support business operations and decision-making2. Project Management
Track landscaping projects, ensuring progress and deadlines are met
Maintain project timelines, task lists, and relevant documentation
Communicate with team members, clients, and subcontractors to ensure smooth execution
Monitor budgets, expenses, and resource allocation for each project
Identify and address potential project challenges before they escalate3. Contract Management
Draft, review, and manage client contracts, proposals, and service agreements
Track contract timelines, compliance, and renewal deadlines
Ensure all signed contracts are properly documented and filed
Coordinate with vendors, suppliers, and clients on contractual obligations
Assist in negotiating agreements and ensuring adherence to contract termsIdeal Candidate Qualifications
? Experience: 2+ years in an administrative, executive assistant, or project management role (landscaping or construction industry experience is a plus)
? Skills: Strong organizational and time management skills, attention to detail, and ability to multitask
? Communication: Excellent written and verbal communication skills
? Tech-Savvy: Proficient in Google Workspace (Docs, Sheets, Drive), project management tools (Trello, Asana, or similar), and CRM software
? Problem-Solving: Ability to anticipate challenges, think critically, and provide solutions
? Work Ethic: Self-motivated, able to work independently, and meet deadlines without constant supervision
? Availability: Must be able to work full-time, Monday – Friday from 7:00 AM to 5:00 PM (with a 1-hour lunch break)Why Join AAA Greencut?
? Fully Remote: Work from the comfort of your home
? Competitive Pay: $600/month ($300 bi-weekly) with potential salary increases based on performance
? Growth Opportunity: Expand your role as the company continues to grow
? Stable, Long-Term Position: Join a team committed to success and professional developmentHow to Apply
If you’re a highly organized and proactive professional with experience in project and contract management, we’d love to hear from you!???? To Apply: Send your resume and a brief cover letter outlining your relevant experience.In addition to your resume and cover letter, please answer the following questions:Applicant Questions:
What are your top three career goals for the next five years?
What motivates you to wake up and do your best work every day?
How do you see yourself contributing to the success of AAA Greencut?
What skills or experiences do you have that make you a strong fit for this role?
What are some challenges you’ve faced in previous roles, and how did you overcome them?
How do you prefer to receive feedback, and what support do you need to succeed?
What are your personal goals and dreams outside of work?
How can AAA Greencut help support your personal and professional growth????? Apply today and be part of a growing, dynamic team at AAA Greencut!SKILL REQUIREMENT

Expected salary:

Location: Philippines

Job date: Sat, 08 Feb 2025 07:16:10 GMT

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