Executive Assistant with Baseline Security Clearance

Job title: Executive Assistant with Baseline Security Clearance

Company: Adecco


Job description: As an APS4/5 Executive Assistant, you will manage the office of the CEO (SES Band 2) of the Centre, and oversee the smooth day to day functioning of the office with limited supervision. This includes calendar management and preparing daily and forward programs. You will prepare correspondence, organise diaries, arrange travel and meetings, co-ordinate briefings and manage office systems and records using Microsoft Office, SAP, and TRIM.Client DetailsReputed Federal Gov client.DescriptionYou will undertake administration and coordination tasks, and may support project and research work or analysis. You will operate with discretion and use judgement in managing the flow of work and visitors for the Centre executive. You will work collaboratively within the department and other stakeholders of the Centre.In addition, you will provide support and assistance to the office administration duties of the Centre.Responsibilties:

• Manage the diary and appointments of the CEO, book travel and coordinate briefing requests.
• Manage office systems and processes.
• Provide office administration support to ensure the smooth functioning of the corporate areas of the office, including property and IT.
• Produce high-quality documentation such as reports, briefs, records of conversation and correspondence.
• Other duties as required.

ProfileOur Ideal Candidate/Capabilities requiredAs an APS4/5 Executive Assistant, our ideal candidate will:

• Want to add value by using your initiative and judgement to recognise issues, develop solutions and anticipate and respond to the needs of the CEO and other senior management.
• Have excellent interpersonal skills – as the ‘face of the office’ you will interact positively with a wide variety of stakeholders. You will be approachable and confidently liaise and negotiate with both internal and external stakeholders and maintain these collaborative working relationships.
• Be highly organised – adept at managing multiple diaries and the reprioritisation of tasks to accommodate competing and changing priorities.
• Thrive in a fast paced, high volume environment with limited direction and supervision.
• Discretely handle sensitive information, maintain confidentiality and adhere to the APS and departmental conduct and values.

Job OfferWorking in this department means contributing to impactful projects and fostering meaningful collaboration.Position type: Labour HireLocation: Parramatta, Barangaroo /SydneyPlease note to apply for this role you must be an Australian Citizen with a minimum of baseline clearance.If you would like to know more or arrange a confidential discussion about how Adecco can assist with your next role please click the apply now button and a member of our team will be in touch.

Expected salary: $52.15 – 61.44 per hour

Location: New South Wales

Job date: Sat, 15 Feb 2025 23:42:22 GMT

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