Executive Assistant, Underwriting

Job title: Executive Assistant, Underwriting

Company:


Job description: JOB DESCRIPTION Secretarial Handle all official incoming and outgoing correspondence of the CUO OR HOU. Draft, type and file all letters, e-mails, reports, memoranda, and other correspondence of the CUO OR HOU. Prepare and distribute Notices (including Agenda) of meetings of the Underwriting Department. Attend meetings, prepare Minutes of the proceedings, and arrange for the proper filing of all meeting documents for the Underwriting Department. Type Visit Reports for CUO OR HOU. Handle all telephone calls and process all private and confidential correspondence of the CUO OR HOU. Maintain calendar of the CUO OR HOU. Co-ordinate and arrange business appointments for the CUO OR HOU. Assist the CUO OR HOU in matters concerning the updating and reviewing of the Company’s Underwriting Policy and Guidelines (Conventional and Retakaful). Collate / compile or co-ordinate the compilation of information for the CUO OR HOU’s various reporting requirements. Maintain a record of public relation activities of the CUO OR HOU for Labuan FSA reporting purposes. Inform CUO OR HOU, respective Divisions, Administration Department and Head Office on staff non-attendance from work. Assist CUO OR HOU in handling all matters concerning retrocession, budgeting and personnel functions of the Underwriting Department. Official Travel Handle official travel arrangements for the CUO OR HOU including flight, hotel reservations and visa applications. Observe the CUO OR HOU’s travel entitlements when arranging flights and hotels for his official trips as stipulated in the Scheme of Service and inform him accordingly should the rates are higher than the Company’s provision and to require the Chief Executive Officer’s further approval. Ensure that all official travel is arranged through the Company&aposs approved travel agents. Advise on visa requirements and arrange to obtain the required visas from the embassies on a timely basis. Arrange for the purchase of foreign currencies/travellers’ cheques. Advise on health requirements for the countries to be visited. Inform heads of other Departments of the travel schedule of the CUO OR HOU. Prepare the travel itinerary for the CUO OR HOU. Inform Head Office on travel arrangements of the CUO OR HOU for the Group Travel Insurance Policy updating purposes. Coordinate business travel arrangements with relevant underwriting staff that are travelling together with CUO/HOI Lead and coordinate meetings for SIRC and other conferences for the CUO/HOU Collation Of Information Assist the CUO OR HOU in obtaining and collating financial information for the preparation and reporting of Departmental financial KPIs. Collate appraisal / performance management review of all underwriting staff for review by the CUO OR HOU. Assist the CUO OR HOU in obtaining and preparing statistical and financial information used in the preparation of budgets, for retrocession, balanced scorecard, risk register, submission to rating agencies and reporting. Assist the CUO OR HOU in the co-ordination of Departmental Business Resumption Plan. Maintain an effective system for the receipt/transmission of email messages and routing of same to the respective members of the Department’s Senior Management and other personnel in the Underwriting Department. Ensure hand-delivered items are properly acknowledged in either a duplicate of the letter or in the despatch book. Ensure the timely posting / delivery of outgoing mail / packages. Maintain and update the master record of the addresses, telephone and facsimile numbers, websites and e-mail addresses of the Company’s business partners. JOB REQUIREMENTS Have a minimum of 3 years in related experience Bachelor’s degree in any related field Attributes: – Self-starter and work independently on projects, tasks, and learning. – Exceptional communication skills (written and verbal) – Attention to detail and good judgment. What we offer: Health benefits (medical, dental, optical, maternity) Staff insurance (personal accident, group term life) Professional development and training opportunities Housing and motorcar loan interest subsidy Flexi working arrangements Show more Show less

Expected salary:

Location: Kuala Lumpur

Job date: Sat, 15 Mar 2025 23:17:38 GMT

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