Executive Assistant to Managing Director – Asia & International

Job title: Executive Assistant to Managing Director – Asia & International

Company: Beca


Job description: Executive Assistant to Managing Director – Asia & International

• Partner with our newly appointed Managing Director- Asia & International, Nick Edwards and help shape the future of Beca
• Eager to learn and grow, and you want to be part of a company that is transforming and expanding?

Developing and implementing solutions to complex problems, we are helping shape the world we live in across Aotearoa and the Asia Pacific region. Within Aotearoa, Beca is the largest independent advisory, design and engineering consultancy. After a century of operation, our family-owned business has grown to one of the region’s most progressive people and client-centric professional services. Together we are transforming our world to make everyday better.Making everyday better isn’t just about all the things we do all around the world today. It’s about making everyday life better for our Tamariki and future generations. Our work impacts everyday lives in our communities, whether it’s a dry home, traffic jam-free commute, public transport, intelligent workspaces or a cold beer at the end of the day.Te whiwhinga mahi | The opportunityIn this role, you will be supporting our newly appointed Managing Director of Asia & International, Nick Edwards’s trusted support and advisor, enabling their success. As we embark on a journey of transformation this is a diverse role that values partnership where no two days will be the same; the ability to think on your feet using your initiative in an environment that moves fast and changes often is key! We are looking for someone to join us who can:

• Be two steps ahead, operating in a 3-6 month planning timescale, proactively managing demanding diaries and schedules externally and internally.
• Liaise with senior-level contacts, screening and prioritising incoming communications, dealing with routine issues and coordinating more complex responses, ensuring these are delivered promptly and effectively.
• Use your judgement to optimise how our leaders spend their time, ensuring balance and focusing on the most important goals.
• Organising extensive and complex travel logistics across Asia and the Pacific Islands.
• Manage and organise events and meetings, including curating agendas, booking venues, travel, and accommodation.
• Build strong relationships across partner organisations, internal teams, the company, and the outside world to help get things done quickly and efficiently.
• Organise and prepare complex documents and presentations to a high standard using office technology and software applications.
• Collaborate across our executive leadership team and their strong support teams of Executive Assistants, Personal Assistants, Administrators, and business support partners who come together as one team.
• Be passionate about learning and develop to mentor and advocate for others to grow fulfilling careers

Mōu ake | About youYou value partnership and leadership and want to move into a role where you can utilise your excellent business acumen and highly developed interpersonal skills. You have liaised with internal staff members and external clients, building solid and lasting relationships at all levels.As an experienced Executive Assistant, you are experienced at partnering at the executive level. You pride yourself on your organisational and system skills, embracing technology and new ways of doing things. You will be efficient, pay attention to detail, and have a proactive approach to tasks. You will be efficient, pay attention to detail, and have a proactive approach to tasks. Knowledge and understanding of Te Ao Māori will also be considered favourably.If you are enthusiastic and ambitious looking for a position where you can progress your career, this is an excellent opportunity. We will encourage you to get fully involved, share our passion for the business and contribute to achieving our goals.Ko tā mātou hei hoatu | What we offerA career with Beca will provide you with:

• Build your skills through our extensive Professional development training programs
• Shareholding opportunities
• A supportive and caring work environment where you can bring your whole self to work
• Flexible working arrangements to balance your personal / family commitments
• Opportunities to learn from our industry specialists and technical gurus across the Asia-Pacific
• Wellbeing and volunteer leave
• Enhanced parental leave with up to 22 weeks full paid leave after the birth or placement of your child, inclusive of all genders
• Discounted insurances including health, life, and income protection

Beca prides itself on supporting a diverse and inclusive culture – open to inputs from creative people of all genders, ethnicity, identity, thought and experiences.Mō mātou | About usBeca is one of Asia Pacific’s largest independent advisory, design, and engineering consultancies. After a century of operation, we have grown from a family-owned business to one of the most progressive, client-centric professional services consultancies in our region. We have more than 4,000 employees in 25 offices around the world and have delivered projects in more than 70 countries.‘Creative people together transforming our world’ is our vision. It reflects our culture, our aspirations and our purpose – to make everyday better. We create value through understanding and delivering successful solutions, exceptional service and our enduring relationships and use our skills and systems to empower innovation; helping our clients shape communities, optimise their assets and streamline their operations. Find out more about us at .Tonoa mai | Apply nowReady to make everyday better? Apply now.

Expected salary:

Location: Auckland

Job date: Tue, 08 Apr 2025 23:24:16 GMT

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