Executive Assistant I (Business Systems)

Job title: Executive Assistant I (Business Systems)

Company: 醫院管理局


Job description: Application Deadline : 15 April 2025Date of Issue : 1 April 2025Vacancy Notification Circular No. HOITD2504001Position:Executive Assistant I (Business Systems)Rank:Executive Assistant IDepartment / Cluster:Information Technology and Health Informatics Division, HA Head OfficePay:HK$24,191 – HK$28,623 per monthUp to 5% of total basic salary as end-of-contract gratuity may be offered to contract staff upon completion of the contract subject to satisfactory performance.Key Responsibilities:The incumbent will support in various Sections of the Business Systems Department in the following areas: * Provide secretarial support to senior executives in the Department.

• Provide executive, administrative and logistic support for meetings, activities, trainings and events and assist in the administrative operations of services under the Department.
• Assist in preparation of project planning documents, progress reports, meeting minutes and promotional materials.
• Support procurement activities, inventory record maintenance and budget monitoring.
• Support portal/website administration and records maintenance.
• Provide support to service transformation and office administration related activities.
• Perform any other related duties as assigned by supervisors.

Entry Requirements:University Graduates with experience; ORF.5 / S.5 with:HKCEE 5 passes including English (Syl. B) and Chinese; or5 subjects in HKDSE attaining the level specified below:Level 2 in English Language & Chinese Language; andLevel 2 in New Senior Secondary subjects / “Attained” in Applied Learning subjects (subject to a maximum of 2 subjects under this category) / Grade E in Other Language subjectsAND diploma in Healthcare / Management / Administration / Language AND relevant experience.Preferable Attributes / Exposure: * Experience in the following areas:

• Secretarial service to senior executives;
• Administrative work in healthcare settings or public organizations;
• Project management support including financial monitoring and reporting and procurement related activities.
• Proficiency in computing / PC skills e.g. Word, Excel, PowerPoint and MS Outlook, Chinese word processing, etc.
• Good command of both spoken and written English and Chinese.
• Good organization, communication and interpersonal skills.
• Able to handle correspondence independently, attentive to details and self-motivated.

QualificationsRemarks:Please refer to for “Notes to Applicants”.Please submit application online on or before 15 April 2025.For enquiries, please telephone 2300 8897 or 2300 8891.

Expected salary:

Location: Hong Kong

Job date: Thu, 03 Apr 2025 07:29:56 GMT

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