Executive Assistant

Job title: Executive Assistant

Company: Aurora Cannabis


Job description: Executive Assistant
Hours: 40 hours per weekJob location: Remote
Employment type: Fixed Term 14 months contract, Full TimeSalary : $75,000-$80,000 CAD annuallyA little about usHi, we’re Aurora Cannabis, and we’re so excited to meet you!We’re a global cannabis company with operations across Europe and North and South America. We’re driven by our passion to help people improve their lives and have a diverse team who bring their best every day, so Aurora can be the cannabis provider of choice for patients and consumers. We love our work, and we especially love our high quality, innovative brands that make up the Aurora family – from Aurora, Aurora Drift, San Rafael ’71, Greybeard and Whistler.Our people combined with our collective passion for the industry is what makes Aurora a special place to work and defines what we call our “A-Team”. We are a high-performing team of cannabis experts, innovators, and champions, that work, learn and win together. We think BIG, act BOLD and execute with PURPOSE in all that we do, and will stop at nothing to cultivate the ultimate cannabis experience for our community.Job Summary:Reporting to the VP Logistics and VP S & OP The Executive Assistant will have considerable skill working as an executive assistant in a fast-paced and dynamic industry and is comfortable working across multiple time zones. They will be highly organized, possess strong decision-making skills, proven ability to establish priorities, exceptional interpersonal skills, polished communication skills, and ability to exercise good independent judgement.
The Executive Assistant is experienced working with all levels of an organization, communicating with sensitive stakeholders, and maintaining professionalism and utmost confidentiality.Major Responsibilities / Duties:

• Supports the Vice Presidents’ to ensure the smooth flow of information and activities in a multifaceted operation with ever-changing priorities
• Oversees the email of the Vice Presidents as required, handles sensitive information appropriately and uses good judgment in problem solving
• Maintains a close working relationship with other departments within the company
• Serve as the primary point of contact for internal and external stakeholders on business matters
• Prepares agendas, attends meetings, schedules, and takes minutes at internal and external meetings as requested
• Prepares and submits expense reports
• Handles and prepares all aspects of confidential and sensitive documents, ensures critical timelines are met. Collects, consolidates information, and schedules
• Composes, reviews, and follows through on internal and external communication with a commitment to accuracy and attention to detail
• Assists with internal and external communication efforts; organizes and coordinates special events and projects
• Supports projects and research as required
• Coordination of the Vice Presidents daily calendar and scheduling of appointments
• Communicates information and instructions staff to his/her team and outside agencies/individuals as required
• Coordination of travel arrangements (accommodation, flights, vehicles, etc.) as requested
• Assisting the Vice Presidents’ direct reports as required

Knowledge, Skills & Abilities:

• Proficiency in the use of computer software for word processing, spreadsheets, email, Internet
• Strong technical skills, adept with Google Apps for Business, Google Office, MS Office, and familiarity with is an asset.
• Ability to act with minimal supervision, discretion, maturity, and with absolute confidentiality
• Ability to work under tight timelines and to balance multiple and varied projects at one time
• Thorough knowledge of corporate communications, spelling, grammar, and basic accounting
• Exceptional written, verbal, and interpersonal communication skills
• Ability to inspire trust and confidence in relationships with others; the ability to exercise diplomacy when dealing with customers and to provide leadership, organizational and decision-making skills
• Understanding of Operations processes and information within an organization, including, but not limited to, services such as Planning and Procurement, Cultivation and Manufacturing, Quality, Logistics and Supply Chain would be considered.

Education & Experience:

• A minimum of 5 years’ experience supporting senior leadership in an executive assistant capacity
• Experience within a public company, preferably in a large organization is an asset
• University Degree, College Diploma or Certificate in Business, Office Administration, or related relevant education is an asset
• Bilingualism (French and English) is an asset

Working Conditions:Commitments and engagements may extend beyond regular office hours and although this role generally does not require attendance at such events or significant overtime, there are times when it will be necessary to provide support beyond regular office hours across multiple time zones around Canada and across the world.Why you’ll love working at Aurora
Our people are at the heart of everything we do here at Aurora, and we take pride in fostering an inclusive space that inspires our team to love where they work! From rewarding career opportunities to flexible work environments to team activities, we go above and beyond to prioritize your success and here’s how we do it…Flexibility: you will enjoy a flexible work environment that is the perfect blend of work and fun! You will be empowered to achieve work-life balance with flexible hours, remote work options, vacation time, meeting-free-Friday-afternoons and more!Total rewards: we will motivate you to go above and beyond with a competitive salary, stock options, an RRSP program, annual bonuses, and a health and personal care spending account for you to use for gym memberships, ski passes or staycations.Benefits: we will foster your health and wellness (and your dependents) with our employee benefits package including, employer-paid health and dentalcare premiums, life insurance and LTD policies and a medical cannabis coverage program, designed exclusively for our A-Team, that will provide you with $1,500 of coverage each year (because we truly believe cannabis is the best medicine).Life-long learning: we’re lifelong learners here at Aurora and will invest in your professional development throughout all aspects of your career! You will have access to a tuition assistance program, virtual learning activities and annual performance reviews, to ensure you are provided with the toolkit and support you need to succeed.Perks: we love to celebrate our people by providing corporate perks including employee discounts, perkopolis memberships, company SWAG, paid volunteer time, modern technology and snacks and beverages at all our office locations.Team: we are a diverse and global team of cannabis enthusiasts, energetic innovators, fitness gurus, caring parents, foodies and more, with a collective passion to nurture an inclusive environment that helps you grow and provide people better days with medical cannabis.Next steps
Apply today by submitting your resume through our website. You can expect your application to be reviewed by a human recruiter (not a robot) shortly after you apply, and our team will contact you via email if we see a fit.Think you’re the ideal candidate but you don’t meet all the requirements? Apply anyways! We would love to review your application to see if you’re the right fit or find you an alternative opportunity. Not the role for you? Share this posting with a friend or colleague that you think may be interested while subscribing to our Talent Community to learn more about upcoming opportunities through our Aurora Careers Page (hot tip: if you are already an Aurora employee, take advantage of the employee referral program by referring this position to a friend! If they are successful, you will receive a bonus!)Diversity and inclusion
At Aurora, we are proud to foster and celebrate a diverse community of professionals! We take pride in nurturing an inclusive culture that empowers our people to be their authentic selves, celebrate their differences and love where they work.
Our diverse community combined with our inclusive culture, is what sets us apart in the industry and equips our A-Team with superpowers – and this is why, we encourage all candidates to apply for job opportunities regardless of race, national origin, colour, religion, age, gender identity or expression, sexual orientation, marital and family status, disability, or any other identifying characteristic. If you require accommodation (including, but not limited to, an accessible interview site or alternate format of job posting) during the recruitment and selection process, please do not hesitate to let our team know!

Expected salary: $75000 – 80000 per year

Location: Ontario

Job date: Wed, 29 Jan 2025 05:41:03 GMT

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