Executive Assistant

Job title: Executive Assistant

Company: Robertson & Company


Job description: Our client is a top financial institution with significant North American holdings. They have operations across most major verticals, including institutional & corporate, wealth management, private client, commercial banking, treasury, and retail banking.Introduction: Robertson is seeking a skilled Executive Assistant with 3-5 years of progressively responsible experience in an administrative or professional support role, demonstrating a history of increasing responsibilities and complex task management to join our client.Contract Dates: 6 months with potential to extend
Pay Range: $30.11 to $34.30 per hour
Business Hours: Monday to Friday (Hybrid)Job Responsibilities:

• Event Planning and Coordination: Leads the planning, coordinating, and implementation of department events and manages calendars, meetings, and room bookings
• Senior Administrative Support: Provides high-level administrative and operational support to senior executives and a diverse team, including managing information systems and integrating data from multiple sources
• Budget and Financial Management: Coordinates and monitors budgets, processes invoices, tracks expenses, and prepares departmental expense claims and reports
• Relationship Building: Develops effective relationships with internal and external stakeholders and liaisons with vendors for premises and building-related matters
• Data Management and Reporting: Gathers, formats, and manages data into regular and ad-hoc reports and dashboards and supports the development of tailored communications
• Coaching and Mentoring: Provides coaching and mentoring to junior administrative assistants to enhance their capabilities and support their professional growth
• Inventory and Supplies Management: Maintains supplies inventory, anticipates needs, places orders, and verifies receipt to ensure adequate stock levels

Experience & Qualification Requirements:

• 3-5 years of relevant experience in an administrative/ professional support function, demonstrating progressive responsibility and post-secondary degree in related field of study
• Specialized knowledge from education and/or business experience
• Verbal & written communication skills – In-depth
• Collaboration & team skills – In-depth
• Analytical and problem-solving skills – In-depth
• Attention to detail & organizational skills – In-depth

Personal Attributes:

• Strategic Organizer: Demonstrates strong skills in planning, coordinating, and implementing events and managing calendars and meeting logistics
• Proactive Support Provider: Offers high-level administrative and operational support to senior executives and teams, effectively managing and integrating complex information systems
• Relationship Builder: Cultivates effective relationships with both internal stakeholders and external vendors, ensuring smooth operations and collaboration
• Resourceful Problem Solver: Uses creativity and judgment to propose new solutions, manage inventory, and address various operational challenges effectively

****ALL CANDIDATES MUST COMPLETE A CRIMINAL AND CREDIT CHECK AS PART OF THE APPLICATION PROCESS****How to Apply: If you are a motivated professional looking to contribute to a leading team, please submit your resume outlining your qualifications and experience relevant to this role. Robertson & the clients we represent, value diversity and are committed to creating an inclusive workplace. We invite all qualified individuals to apply.Robertson & the clients we represent are equal opportunity employers, committed to diversity and inclusion. Robertson is a certified diverse supplier and actively seeks to foster a representative and inclusive workforce. We welcome applications from all qualified individuals, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, Aboriginal status, or any other legally protected factors. We champion building a diverse and inclusive environment.

Expected salary: $30.11 – 34.3 per hour

Location: Toronto, ON

Job date: Tue, 05 Nov 2024 02:53:18 GMT

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