Director of Finance

Job title: Director of Finance

Company: Jacob’s Pillow Dance Festival


Job description: TITLE: Director of Finance STATUS: Full-Time Exempt LOCATION: In-person or hybrid remote, minimum 2 days per week on-site. REPORTS TO: Deputy Director SUPERVISES: Controller, Accountant WORKS WITH: All departments and department heads such as HR, Patron Services, Marketing, and Philanthropy. COMPENSATION: $85,000 – $110,000 BENEFITS: Health, dental, and vision insurance, FSA, 403(b) matching contribution, paid time off, life insurance, short- and long-term disability. SUMMER ONLY: Jacob’s Pillow provides housing, three meals a day, studio usage, and free access to classes, performances, and talks The Director of Finance is responsible for overseeing all daily finance, accounting, and reporting activities for a $12-$15 million annual operating, and a varying annual capital budget of $1-10 million. The Director of Finance will ensure that Jacob’s Pillow has the financial systems and procedures in place to support effective program implementation, accurate reporting, restricted fund management, and efficient operations; as well as to conduct accurate and sound audits. They will work closely with department directors to understand how the scope of activities may affect the financial risks and opportunities of the entire enterprise. Jacob’s Pillow has complex program offerings and diverse funding sources, including state, federal, corporate, and foundation grants, and multiple earned revenue streams. Knowledge and understanding of fund accounting best practices, current GAAP, and Office of Management and Budget requirements for this role is critical, as is the ability to work closely with Board officers, program directors visiting artists, and fundraising staff. RESPONSIBILITIES FINANCE:

• Manage and oversee all financial operations.
• Approve/review all expenditures, including purchasing, company credit cards, check signing, and cash
• Maintain proper checks and balances; supervise control procedures
• Monitor, forecast and ensure properly segregated cash balances to meet obligations
• Oversee budget preparation and controls; work with all department heads to complete components, develop forecasts, and monitor variances
• Oversee vendor relations and internal financial workflow; develop related policies and recommend them to senior management
• Execute Jacob’s Pillow’s investment and commercial banking needs, under the direction of the Deputy Director and Finance Committee
• Oversee annual audit and tax preparation, and liaise with Pillow’s independent auditors, subject to the Board Audit Committee; oversee all registrations and filings, including state charity registrations
• Assist with the production of grant proposal budgets and supervise the tracking of grant funds
• Issue monthly financial statements, budget status projections, investment reports, special project budget statuses, short and long-term cash flow projections, and other information, financial analyses, and reports as needed
• Clearly communicate monthly, quarterly, and annual financial statements; monitor progress and changes and keep senior leadership abreast of Jacob’s Pillow’s financial status.

ACCOUNTING

• Supervise maintenance of financial records: general ledger, accounts payable, accounts receivable, payroll, and fixed assets.
• Manage accounting software, and interfaces with related applications for credit card processing, gift recording, retail sales, employee expense reporting, payroll, and budgeting.
• Ensure daily reconciliation of contribution records, as well as timely preparation of financial reports for funders
• Supervise all revenue recording and appropriate reconciliation to daily deposit records and accounts and pledges receivable modules,
• Oversee monthly reconciliation of fund balance accounting
• Oversee monthly endowment fund balance accounting
• Ensure financial and tax compliance with GAAP and FASB standards
• Manage payment of artist contracts, including chargebacks and performer tax withholdings.

HUMAN RESOURCES ADMINISTRATION

• Work with Human Resources to monitor and execute onboarding and compliance paperwork
• Ensure timely and accurate oversight of final payroll processing, payroll authorization, and tax reporting.
• Assist with employee benefits administration

BUSINESS OPERATIONS

• In tandem with the Deputy Director, advise on legal and compliance matters
• Manage insurance coverage and case administration

REQUIRED QUALIFICATIONS

• Bachelor’s degree in accounting or related financial field; a minimum of seven years of related financial management experience.
• Thorough knowledge of generally accepted accounting principles for nonprofits; fund accounting, auditing, fiscal management; automated accounting systems, and data processing inter‑relationships.
• Relevant finance and accounting experience in a nonprofit organization.
• Ability to effectively apply accounting and auditing techniques and procedures in the work performed; to prepare clear, complete, and concise reports; to work on concurrent assignments and to meet deadlines; to communicate effectively orally and in writing, and to establish and maintain cooperative relationships with those contacted in the course of work; strong work ethic, commitment to accuracy and a team player.
• Demonstrated success in communicating effectively orally and in writing.
• Intermediate to advanced knowledge and application of word processing, spreadsheet, and presentation computer software in a P.C. environment.
• Advanced knowledge of databases and experience with general ledger software, including import/export and report writing.
• Ability to solve complex problems within standardized policies and procedures.
• Experience leading a comprehensive budget process, and development of dashboards and other analytical tools.

PREFERRED QUALIFICATIONS

• Experience in a performing arts or cultural organization. Advanced Finance degree, MBA or CPA certification.
• Systems conversion experience.

SKILLS & QUALITIES

• Requires independent initiative under general supervision.
• Ability to effectively relay information and respond to questions from internal staff.
• Requires well-developed interpersonal communication skills, tact, and diplomacy to develop and maintain effective internal customer service.

WORKING CONDITIONS/PHYSICAL DEMANDS

• Office setting: Remaining in a stationary position for extended periods of time, moving within the office space as necessary. Shared working space with others in close proximity.

*Not sure you meet 100% of the qualifications? Research shows that men apply for jobs when they fulfill an average of 60% of the criteria, but women tend to apply only if they meet 100% of them. Yet, people who are systematically marginalized tend only to apply if they meet every requirement. We encourage you to apply if you believe you could excel in this role. Please use your cover letter to tell us about what you hope to bring to this role. We are dedicated to considering a broad array of candidates, including those with diverse workplace experiences and backgrounds. So, whether you’re returning to work after a gap in employment, simply looking to transition, or taking the next step in your career path, we will be glad to have you on our radar. APPLICATION PROCESS Video and/or audio applications are welcome (though not required), in addition to written expressions of interest. Interview Stages: Pre-Screen Zoom, Hiring Manager Zoom, In-Person Site Visit, Panel Interview with Key stakeholders. Additional Documents: We may ask for a writing sample or a sample spreadsheet to better understand your expertise and fit for the role. Accessibility Accommodations: Should you require any accommodations to facilitate your application, please don’t hesitate to reach out to us at [email protected]. We are committed to providing support throughout the application journey, whether that’s through email, a phone conversation, or a video call.

Expected salary:

Location: Becket, MA

Job date: Fri, 17 Jan 2025 08:53:26 GMT

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