Digital Collections Librarian

Job title: Digital Collections Librarian

Company: National Gallery of Ireland


Job description: The Gallery is also home to Ireland’s national art research collections held in the institution’s extensive library and archives. These important collections which document the nation’s rich artistic and cultural heritage and support the study of art history and visual culture comprise the Art library, the Institutional archives, the Centre for the Study of Irish art, the Yeats archive and the Sir Denis Mahon Library and Archive. The Library and Archives department is responsible for the management, care and provision of access to these collections for research, study and engagement. Digital collections play a pivotal role supporting access and discovery, preserving the stories of art in Ireland and supporting the exploration and sharing of the collections with a variety of audiences for research, re-use, education and engagement.The Gallery is seeking a Digital Collections Librarian to join the Library and Archives on a permanent basis. Reporting to the Head of Library and Archives, the Digital Collections Librarian is responsible for the development, preservation, and accessibility of the library and archive’s digital collections. This role ensures that digital assets, including digitised materials, born-digital content and metadata, are managed effectively and made accessible to researchers, staff and the public. Playing a central role in collection access and discovery, the Digital Collections Librarian is the primary administrator for digital systems and software and provides expertise and insights on all aspects of digital projects and systems development within the Library and Archives.Areas of responsibility:

• Work with the Library and Archives Team to develop initiatives that align with and support the Gallery’s strategic plan.

• Manage the day-to-day operations and ongoing development of the digital collections platform and associated technologies within the digital environment. (Systems currently in use include Source Drupal website, CIIM, Portfolio DAMS.)

• Oversee the digitisation of collections

• Manage workflows, organisation, and long-term preservation of digital assets, ensuring adherence to best practices

• Provide training and guidance to staff on best practices for digitisation, digital asset management and metadata creation.

• Work with colleagues to identify material, in a range of formats, suitable for digitisation

• Support the cataloguing and processing of collections and the development of metadata

• Initiate and oversee a programme for born-digital assets

• Work with colleagues to develop a digital preservation programme for library and archive digital collections

• Manage the care, maintenance and training requirements for digital collections equipment

• Supervise and train staff

• Monitor the impact and reach of digital collections and related resources, prepare reports as required

• Explore and develop innovative digital collections content and technological initiatives supporting new ways to engage with the collections, support digital storytelling and scholarly initiatives.

The successful candidate will have:

• QQI Level 8 qualification (or equivalent) in library and information management, archives, digital collections, museum studies or relevant related discipline

• Minimum of 3-5 years of experience in a museum, library, or archival setting.

• Comprehensive experience in digital collection management, including digitisation, dealing with born digital archives, metadata creation, project management, and/or processing of special collections and archival materials for digital capture;

• Experience digitising a range of collections and formats

• Good knowledge of collection management platforms and digital asset management systems

• Familiarity with cataloguing, digitisation, metadata, archival, and special collection standards and guidelines

• Knowledge of copyright and intellectual property rights

• Strong project management skills and ability to work collaboratively with a variety of stakeholders

• Strong awareness of new trends and emerging technologies in digital collections

• A passion for art library and archive collections and advancing digital access

• An ability to work on own initiative as well as part of a team

• Excellent interpersonal and communication skills (both oral and written)

• An enthusiasm and interest for working in an art and heritage cultural institution and a willingness to contribute to a positive working environment

Note: This job description is a guide to broad areas of responsibility and accountability and should not be regarded as a comprehensive listing. The job description may be subject to review in the view of new structures and / or the changing needs of the Gallery. All employees are required to be compliant with Gallery screening, security and Garda vetting procedures.Conditions of employmentThis job description is a guide to broad areas of responsibility and accountability and should not be regarded as a comprehensive listing. This may be subject to review in view of new structures and/or the changing needs of the Gallery. All employees are required to be compliant with NGI screening and Garda Vetting procedures. The post will be subject to a satisfactory medical check and successful completion of a successful probationary period. Applicants must be fluent in English and be eligible to work in Ireland.Citizenship RequirementsEligible candidates must be:1. A citizen of the European Economic Area (EEA). The EEA consists of the Member States of the European Union, Iceland, Liechtenstein, and Norway; or2. A citizen of the United Kingdom (UK); or3. A citizen of Switzerland, pursuant to the agreement between the EU and Switzerland on the free movement of persons; or4. A non-EEA citizen who has a Stamp 4 permission or a Stamp 5 permission.Please note: A 50 TEU permission, which serves as a replacement for Stamp 4EUFAM after Brexit, is considered equivalent to Stamp 4.To qualify candidates must be eligible by the date of any job offer.Job Details and Application InformationGrade and SalaryThe salary for this position will be in accordance with the Engineer Grade III / Assistant Keeper II (PPC) pay scale, as per the 1 March 2025 pay adjustments. The salary scale for this position is as follows:€39,083.00 €41,580.00 €42,248.00 €45,580.00 €48,924.00 €52,301.00 €55,834.00 €58,064.00 €60,305.00 €62,565.00 €64,812.00 €67,065.00 €69,318.00 €71,563.00 €73,829.00 €76,331.00¹ €78,830.00²¹ After 3 years satisfactory service at the maximum.² After 6 years satisfactory service at the maximum.· The starting salary will be at the first point on the scale, €39,083 per annum.· Candidates should note the National Gallery of Ireland complies with Department of Public Expenditure and Reform regulations and guidelines on Public Service pay and conditions of employment.Annual Leave:The successful candidate will be entitled to 25 days of annual leave pro rata.Superannuation:The successful candidate will be placed on the public sector pension scheme.Benefits:The Gallery provides staff the opportunity to participate in the tax saver and cycle to work schemes.Duration: PermanentWorking hours: Full time, 5 days a week – 35 hours per week (net of breaks). Please note, flexibility is required and the successful candidate may be required to work occasional early mornings, late evenings and weekends.Closing date for receipt of applications: 11 April 2025Interviews will be scheduled in May 2025.How to apply: To apply for this position please submit the following documents (in PDF format):

• Cover Letter of not more than two pages

• CV of not more than two pages

Candidates should note that panels may be formed from which future positions may be filled.Any personal data that you provide when applying for this position shall be processed in accordance with our .At the National Gallery of Ireland, we value equity, diversity and inclusion. We recognise the benefits it can bring to our staff and our visitors interactions. We celebrate difference and want our people to be representative of all communities. If you require reasonable accommodation for any part of the application process, please do not hesitate to let us know.The National Gallery of Ireland is an equal opportunities employer

Expected salary: €39083 per year

Location: Dublin

Job date: Sat, 22 Mar 2025 23:26:06 GMT

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