Delivery Administrator

Job title: Delivery Administrator

Company: New Plymouth District Council


Job description: Join Us at New Plymouth District Council!Tūhono mai ki Te Kaunihera-ā-Rohe o Ngāmotu!Who Are We? | Ko wai mātou?New Plymouth District Council (NPDC) is dedicated to serving our community and enhancing the quality of life for those who live, work, and visit here. We are guided by the principles of Te Tiriti o Waitangi and are committed to fostering partnerships that respect and celebrate our district’s rich cultural heritage. Through innovation, sustainability, and collaboration, we aim to deliver exceptional services and initiatives that support our vision of building a thriving, connected, and future-focused district. At NPDC, we pride ourselves on being an inclusive and dynamic organization that values people, creativity, and progress.The Opportunity | Te āheingaAre you an organised and detail-oriented professional looking to make a significant impact within a dynamic team? We are seeking a Delivery Administrator to join our Delivery – Sustainability and Infrastructure Team. This pivotal role ensures the seamless execution of team outputs and involves a variety of administrative tasks.Key Responsibilities | Ngā haepapa matua

• Provide general administration support to help deliver on activities and initiatives.
• Identify opportunities for process improvement within the team’s administrative functions.
• Assist in budget tracking and financial administration for sustainability and infrastructure projects.
• Prepare and maintain project documentation, ensuring that records are up-to-date and accessible.
• Manage and organise team meetings, including scheduling, agenda preparation, and minutes when required.
• Respond to inquiries and requests for information when support is required in a timely manner in accordance with NPDC customer service standards.
• Collaborate with team members to implement efficiency enhancements.
• Raise purchase orders.
• Prepare and compile reports, letters, and other documents.
• Assist the team with various technical administrative tasks, including maintaining registers, databases, and managing correspondence for contracts and activities.
• Handle data entry and management of multiple databases and reporting with accuracy.
• Monthly invoicing and reporting on contracts where required.
• Add to and induct new customers.
• Assist with the management of Customer service requests.
• Liaise with Finance teams on accruals on contracts and monthly remittance claims.
• Manage contract emails.
• Prepare and manage the license agreements for Resource Recovery.

Essential Skills and Experience | Ngā pūkenga me ngā wheako

• High level of computer technology competency and Microsoft Products, particularly Outlook, Word, Excel, and PowerPoint.
• Experience with Tech1 or other CRM software
• Relevant degree or at least two years of administration.
• Proven experience in customer service with an ability to build positive working relationships and a focus on solutions.
• Ability to coordinate small initiatives.
• Excellent written and verbal communication skills.
• Proven ability to work independently and make decisions as required.
• Ability to handle variety and change with a proven ability to meet deadlines.
• Ability to advocate and promote the council’s objectives to a wide range of interest groups, schools, and the public.

Why Taranaki? | He aha ngā hua o te rohe nei?Taranaki is a region like no other, offering a perfect balance of career opportunities and lifestyle. Nestled between the stunning Mounga Taranaki and the sparkling Tasman Sea, it’s a place where you can explore world-class hiking trails, surf pristine beaches, and enjoy vibrant arts and culture, all within minutes of each other. The region boasts affordable living, excellent schools, and a strong sense of community, making it an ideal place to live, work, and raise a family. Whether you’re seeking adventure, tranquillity, or a bit of both, Taranaki provides an unparalleled quality of life that will make every day feel extraordinary.What We Offer | Ngā RatongaAt New Plymouth District Council, we aim to create and sustain a truly rewarding workplace environment for our staff. This includes:

• Solid career pathways
• Learning and development opportunities
• Personal and professional growth
• Our Peoples Package spans five key pillars:

Wellbeing, Development, Benefits, Culture, and RecognitionYou can expect to start in this permanent, full-time role with a salary of between $59,279 – $61,856.Why Join Us? | Ngā hua o tō hono mai?We value the wellbeing of our team and provide an inclusive workplace that recognises and rewards your contributions. Together, we’re building a better New Plymouth – one step at a time.Applications close Friday 4th April 2025Be part of a council that values people, culture, and opportunity.Apply now and help us shape the future of New Plymouth!Me tūhono mai koe kia tautoko I te Ngāmotu o āpōpō!

Expected salary: $59279 – 61856 per year

Location: New Plymouth, Taranaki

Job date: Wed, 19 Mar 2025 06:54:37 GMT

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