Defence Invoicing & Reporting Coordinator

Job title: Defence Invoicing & Reporting Coordinator

Company: Penske


Job description: Job DescriptionYour New Opportunity:A full time, permanent opportunity has opened up for a highly organised and detail-oriented Invoicing & Reporting Coordinator to manage financial processes within our Defence Programmes Group (DPG). Based in Kings Park, NSW, you will play a key role in ensuring the accuracy and efficiency of invoicing and reporting across multiple Defence contracts.About you:You’ll bring strong financial administration experience with a proven track record in invoicing, reconciliation, and reporting. A background in Defence, heavy vehicle, or similar industries would be highly regarded.

• Minimum 5 years’ experience in finance, accounting, or invoicing functions.
• Extensive experience in financial administration, including invoicing, purchase orders, and reporting.
• High attention to detail with the ability to analyse and reconcile financial data.
• Strong communication skills to liaise with internal stakeholders and resolve invoicing queries.
• Proficiency in MS Office Suite, particularly Excel, for financial tracking and reporting.
• Eligible for Baseline Defence Department Security Clearance (Australian citizenship required); dual citizenship may impact suitability due to ITAR/EAR regulations.
• Understanding of Defence culture; ex-Army, Navy or Air Force personnel with technical, mechanical, logistics, or project coordination background are encouraged to apply.

Responsibilities will include:

• Managing the invoicing process for Defence contracts, ensuring accuracy and compliance.
• Tracking payments and outstanding balances, escalating issues where necessary.
• Reconciling Defence invoices against contracted recoveries and financial statements.
• Coordinating with internal stakeholders to resolve invoicing discrepancies.
• Maintaining invoice registers and related documentation for audit compliance.
• Assisting with inventory forecasting and reporting on logistics spares consumption.
• Supporting financial related processes to aid strategic decision making.

About Us:Penske Australia is the go-to destination for diesel and gas engines, power systems & heavy vehicles. With iconic brands like Western Star, MAN, Dennis Eagle, mtu, Detroit and Allison, you know you’re in good hands. With on- and off-highway markets across the nation, you’ll be joining a 50,000 strong team working to provide the best service in Automotive & Truck Dealerships, Motor Racing, Truck Leasing and Logistics Management. Why don’t you power up with Penske and take the next step in your career?Why join Penske?To put it simply, Penske are serious about their commitment to employees. Whether it be our commitment to safety, training, or career progression, you know when you step into a role at Penske, you step into a career.We provide a fantastic work environment, with strong leadership, rewards and recognition and an employee assistance program to make sure all of our team are happy, healthy and safe.With discounts on everything from tools, to vehicles, to travel and insurance, you know our above award rate will go even further

• Generous remuneration package.
• Penske Perks: save $1000s with access to discounts from your favourite retailers.
• Accredited Training & Development programs.
• A business commitment to providing the highest levels of safety, technical and leadership training.
• Reward and recognition programs.
• Employee Referral Program – generous employee referral fees!
• Employee Assistance Program.
• Family friendly benefits including paid parental leave.

Be ambitious. We are.Apply Now!We value and embrace diversity, equity and inclusion in everything we do!If you’re passionate about working for us, we encourage you to apply even if you don’t meet all the selection criteria. We also encourage applications from those who are Aboriginal and/or Torres Strait Islander, Veterans, with Disability, and those who are culturally and linguistically diverse.

Expected salary:

Location: Kings Park, NSW

Job date: Wed, 19 Mar 2025 03:11:45 GMT

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