Cost Control Invoice Specialist

Job title: Cost Control Invoice Specialist

Company: Turner & Townsend


Job description: Company DescriptionFrom the inception of a project through to completion and beyond, Turner & Townsend help to deliver the outcomes that matter through transformational programs covering the full spectrum of consultancy, project delivery and post-project operations.With offices located globally, you’re never far away from our services. Working from 133 offices in 49 countries, we make the difference to projects across the real estate, infrastructure and natural resources sectors worldwide.Our team is dynamic, innovative and client-focused, supported by an inclusive and fun company culture. Our clients value our proactive approach, depth of expertise, integrity and the quality we deliver. As a result, our people get to enjoy working on some of the most exciting projects in the world.Job Description*9/80 Schedule with every other Friday off!*The Willow Infrastructure Cost Control Invoice specialist position performs under the direction of the Cost Control Lead- Infrastructure and will be accountable for oversight of certain components of the Willow Infrastructure cost, change management and reporting. The assignment will include participation in the Infrastructure Project Controls Leadership team meetings and other assignments as required.ResponsibilitiesThe Willow Infrastructure Cost Control Specialist reports to the Cost Control Lead Infrastructure and may be responsible for:

• Manage invoices received and service entries and routed through the SAP payment processes, audit and verify invoices, including verifying invoice details, approval signatures and appropriate cost codes.
• Route invoices to appropriate invoice reviewer or approver, as needed.
• Assist invoice reviewers / approvers with invoice processing issues.
• Effectively communicate with Business Partners, Supply Chain Professionals & Suppliers in the areas of POs, OLAs, invoice processing, eCommerce enablement, vendor master, master data, etc. (Invoice Specialist does).
• Develop working knowledge of agreements and contracts, as well as provide rate validation for them.
• Complete invoice reconciliation audits with vendors as assigned.
• Complete rejection and resubmission monitoring; provide guidance to vendors where required.
• Address general vendor and internal queries.
• Monitor invoices in header error.
• If requested, train team and new employees on process.
• Provide ConocoPhillips errors resolution on invoices.
• Lead internal training sessions for invoice reviewers and approvers.
• Complete daily monitoring of unapproved invoice due dates; follow up with reviewers and approvers to ensure on-time payments.
• Participate in team meetings.
• Address special projects as requested.
• Monitor COP Invoicing and Actian enablement on new vendors setup.
• Effectively communicate instructions to vendor on new electronic enablement process.
• Resolve GR/IR, PO’s, ERS and Invoicing Plan and Invoice payment status inquires.

QualificationsBasic/Required

• Bachelors’ Degree and/or equivalent experience
• Proven management and staff leadership skills
• 3+ years’ experience on major capital projects in Oil & Gas, Refinery or Petrochemical environments in assignments of increasing responsibility, complexity and scale.
• SAP experience preferred
• Excellent Customer Service Skills
• Ability to work autonomously in a client focus, team environment
• High attention to detail
• Strong verbal and written communication skills
• Strong time management skills

Preferred Skills:

• BS Degree in Construction Management, Engineering or other appropriate field or equivalent experience.
• Knowledge of proprietary computer software systems used for project management, tracking, controlling and reporting (SAP, PIMS, Other)
• Demonstrated ability for development of reports for and presentations to management.
• Knowledge, Skills, and Other Requirements
• Bachelor’s Degree
• 3-5 years’ experience related to Accounts Payable, Contracts, Finance or related field
• Excel spreadsheet intermediate to advanced

Additional Information

• All duties will be performed in accordance with our client’s HSE policies and SPIRIT values.
• Willing and able to travel 25% of the time.
• This Role will be based in Anchorage.

*On-site presence and requirements may change depending on our client’s needs.Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change.We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance.Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.Please find out more about us atAll your information will be kept confidential according to EEO guidelines.#LI-LT1Join our social media conversations for more information about Turner & Townsend and our exciting future projects:It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time.Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review.

Expected salary:

Location: Anchorage, AK

Job date: Sun, 19 Jan 2025 02:32:53 GMT

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