Content & Curriculum Administrative Assistant (12-month Contract)

Job title: Content & Curriculum Administrative Assistant (12-month Contract)

Company: Nelson Education LTD


Job description: At Nelson, we’ve been shaping the future of education for children and youth across Canada for over 110 years. As the country’s largest K-12 education content provider, we remain dedicated to our legacy of looking forward, paving the way in creating boundless, accessible, and engaging learning experiences for all.Our innovative solutions, including Edwin, our digital learning platform, provide curriculum-aligned content that support diverse learning styles while fostering critical thinking, creativity, and lifelong learning. We listen intently to the unique needs of educators, students, and administrators everywhere, and continuously evolve what we do and build to improve their lives daily.When we’re searching for individuals to join our team, we look for bold, innovative team players with a passion for education and making a positive difference in our communities. If this sounds like you, we want to hear from you! Apply to join our team today. Let’s Create Possible, one learner at a time.About the RoleThe Content & Curriculum Administrative Assistant provides comprehensive administrative and operational support to the VP, Content & Curriculum and the wider department. This role plays a critical part in ensuring the smooth day-to-day functioning of the team by supporting departmental operations, coordinating market research activities, liaising with authors and contributors, assisting with data collection and reporting, and helping drive efficiencies across projects. The successful candidate will be highly organized, proactive, effective at proactively working with external and internal contributors and comfortable working in a fast-paced, collaborative environment that touches all aspects of K–12 content strategy and development.Key AccountabilitiesAdministrative & Departmental Support

• Provide direct administrative assistance to the VP, Content & Curriculum including scheduling, meeting coordination, travel arrangements, and expense tracking.
• Manage departmental calendar, helping coordinate key milestones, internal and cross-functional meetings.
• Prepare materials and presentations for leadership and cross-functional meetings.
• Support team hiring, onboarding, and training logistics in collaboration with HR.
• Support the team with recruitment and management of Authors/Contributors/Reviewers including training and onboarding initiatives; meeting management, and invoice processing.
• Coordinate departmental communications, helping maintain smooth information flow across stakeholders.

Market Research Coordination & Support

• Coordinate logistics for market research activities including educator interviews, focus groups, and surveys.
• Prospecting for potential market research participants.
• Track participant engagement and manage related communications, payments, and materials.
• Assist with research documentation, creating surveys in tools like Survey Monkey and Google Forms, collection of educator feedback, and compiling summary reports.
• Work closely with team leads and cross-functional departments to organize and analyze research data and insights.
• Assist with competitor analysis and market changes.

Project & Data Administration

• Support content project tracking by maintaining project dashboards, timelines, and progress updates.
• Assist with department-level data reporting and insights summaries for executive updates and strategic planning.
• Assist identifying potential contributors.

General Operational Support

• Provide administrative support across cross-functional meetings with Product, Marketing, CX, Sales, and Production.
• Maintain shared team resources such as contributor contact lists and projects, templates, documentation, and process guides.
• Organize team events, workshops, or offsites, including booking venues, catering, and preparation of materials.
• Continuously identify opportunities to streamline administrative processes and improve team productivity.
• Managing and tracking of budgets and invoices including the processing of contributors/contractors/reviewer invoices.

RequirementsThe successful candidate for this position will possess the following requirements:

• Post-secondary education or equivalent combination of training and experience.
• 3+ years of experience in an administrative or project coordination role, ideally in Ed-tech, education, or a content-driven organization.
• Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint), Google, Survey Monkey, Canva, and collaborative tools like Teams or SharePoint.
• Strong organizational and time-management skills with the ability to manage competing priorities.
• Excellent written and verbal communication skills with demonstrated ability to build strong relationships, influence diverse stakeholders, and identify new contributors to drive team initiatives forward.
• Detail-oriented and comfortable working with data, budgets, and research logistics.
• Collaborative, self-motivated, and adaptable in a fast-paced, evolving environment.
• Experience working with market research, contracts, or budget tracking is considered an asset.
• Bilingualism (English and French) is an asset.

BenefitsWhat We OfferAt Nelson, we believe in taking care of our people.Your well-being, growth, and work-life balance matter to us, which is why we offer a comprehensive benefits package designed to support you—professionally and personally.The below benefits apply to this temporary contract position:

• This role is a hybrid position (M-F, standard business hours, 2 days per week in-office)
• Commuter friendly location (Sheppard & Don Mills)
• Free, convenient shuttle bus service from Don Mills Subway Station to and from the office
• Access to on-site fitness center and fitness classes
• Access to LinkedIn Learning for continuous skill growth
• Mentorship and professional development opportunities
• A comprehensive Employee Assistance Program (EAP) providing confidential support spanning from mental health services to financial counselling, and many things in-between.

This is a 12-month contract position with the opportunity to become a permanent role in the future based on the needs of the business and performance.Don’t have 100% of the above qualifications? Do you still think Nelson is a great fit for you? We encourage you to apply anyway!Our EDI StatementNelson teaches the world by learning from everyone in it.We are committed to fostering an equitable, diverse, and inclusive workplace environment. This is an integral part of our company’s culture and mission that aligns with our four key pillars of Employee Diversity, Developing Authentic and Accurate Content, Amplifying External Voices, and Supporting the Local Community and Beyond.We believe in the power of education and our ability to impact social change. Truth, honesty, integrity, and respect guide our decisions and actions in the development of learning solutions that empower success for all educators and learners.We value a respectful, inclusive, and safe workplace that nurtures belonging and represents many different cultures, backgrounds, perspectives, and opinions. Everyone is free to be who they are.We foster and continue to build relationships that are equitable, diverse, and inclusive with existing and future partners in education.We commit to holding ourselves accountable by creating measurable short and long-term goals that place equity, diversity, and inclusion at the core of what we do in our resources, the workplace, the educational community, and in the larger society.We strive to build an inclusive world for everyone. We are stronger together.Our CommitmentNelson is an equal opportunity employer and is committed to Inclusion, Equity and Diversity. As part of this commitment, we do not discriminate on the basis of age, race, sex, gender, gender identity, colour, religion, national origin, sexual orientation, marital status, citizenship, veteran status, or disability status.Should you require any accommodation during our recruitment and selection process, please reach out to .

Expected salary: $50000 per year

Location: Toronto, ON

Job date: Sun, 06 Jul 2025 22:55:47 GMT

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