Company Secretarial Advisor – Entity Governance and Compliance

Job title: Company Secretarial Advisor – Entity Governance and Compliance

Company: Clyde & Co


Job description: Department : Entity Governance and Compliance – Company Secretarial AdvisorLocation : DubaiHours: 08:30 – 17:30The RoleTo provide and increase the company secretarial and governance support we offer to our clients.To provide registered agent and Corporate Service Provider services to offshore companies registered in the Abu Dhabi Global Market (the ADGM), the Dubai International Financial Centre (the DIFC) Jebel Ali Free Zone (the JAFZ), the Ras Al Khaimah International Corporate Centre (the RAKICC) and intermediary registered agent services to companies incorporated in the British Virgin Islands (the BVI) and the Cayman Islands. To help establish/implement systems, policies and precedents to ensure high standards of corporate governance.Key responsibilities

• Establishing offshore companies in the ADGM, DIFC, JAFZ, RAKICC, BVI and Cayman Islands. Preparing the necessary supporting applications required under different governing regulations.
• Advising on and assisting with change of name, directors, general manager, activities, share transfers, registration of pledges, mortgages, etc for offshore companies, ADGM and DIFC companies.
• Preparing agendas and notices for and taking minutes of board meetings and general meetings of shareholders.
• Obtaining certificates of tax residence, etc. from relevant government authorities and no-objection letters.
• Maintaining statutory records, including Register of Members and Register of Directors and Secretaries for “offshore”, ADGM and DIFC companies.
• Assisting with annual licence and registration renewals for “offshore” and ADGM and DIFC companies.
• Undertaking company searches and making online applications.
• Advising on filing requirements and compliance with local laws and regulations.
• Preparing and maintaining corporate bibles, ensuring all relevant details are added/updated on relevant databases. Annually reviewing corporate bibles and requesting where required updated due diligence documents.
• Ensuring accurate time recording.
• Overseeing and advising on the preparation of case registration forms, conducting conflict searches, collating and submitting the necessary ‘KYC’ documents to the Firm’s Business Acceptance Unit (BAU), updating BAU with any material changes of existing clients, liaising with BAU for file opening and arranging the closing of files.
• Coordinating with the Finance Department to prepare invoices, arrange for payment of invoices, keeping track of statements of account and ensuring the timely collection of receivables.
• Maintaining current awareness of relevant companies acts and governing regulations and taking appropriate action.
• Maintaining template precedents such as Resolutions, Powers of Attorney, Memorandum and Articles of Association, share transfer documents, request letters, invoice letters, etc, all associated with “offshore”, ADGM and DIFC companies.
• Participating in projects and ad hoc duties to benefit the Department.

Candidate RequirementsThe ideal candidate will:

• be ICSA qualified; formal legal qualification (desirable);
• have at least 3-4 years of company secretarial experience with knowledge of offshore systems and procedures; law firm experience desirable;
• have BluePrint, Oneworld or Viewpoint experience;
• have good communication and interpersonal skills;
• be team-oriented and able to work autonomously whilst being adaptable and flexible;
• be exposed to working in different cultures;
• have strong attention to detail and excellent organisational and time management skills; and
• be able to work to deadlines and under pressure.

Clyde & CoClyde & Co is a global law firm which has quadrupled in size over the past decade. Revenues from the firm’s 50+ offices* worldwide rose to £627million for the last financial year. The firm has over 1800 fee earners, across six continents, with 4000 staff advising corporates, financial institutions, private individuals and governments.Clyde & Co in the Middle East and AfricaWith over 30 years’ experience in the region and the largest presence of any international law firm in the Middle East, we pride ourselves on being able to help clients recognise and overcome the challenges of doing business in the Middle East and Africa.In the Middle East, our more than 40 partners and 150 legal professionals work from four offices located across the region. Our Dubai office acts as a central hub for our Middle East and Africa regional operations that include, in the Middle East, offices in Abu Dhabi in the UAE, Doha in Qatar and Riyadh in Saudi Arabia. Our large regional presence enables us to support our clients across the full spectrum of their corporate and commercial needs throughout the AGCC (Cooperation Council for the Arab States of the Gulf) and wider Levant.Our deep sector knowledge covers insurance, energy, transport, infrastructure, marine and trade as well as aviation, education, defence, finance, healthcare, hospitality and technology.

Expected salary:

Location: Dubai

Job date: Thu, 10 Apr 2025 03:35:58 GMT

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