CEO Assistant & Lead Office Management

Job title: CEO Assistant & Lead Office Management

Company: Constantia Flexibles


Job description: Duties & Responsibilities:

• Calendar Management: Manage a complex & demanding schedule (different time zones) and coordinating meetings
• Travel Management: Manage travel arrangements and travel expenses
• Correspondence: Draft/proofread variety of documents, incl. correspondence, reports, and presentations
• Project Management: Assist with special projects, as assigned, and provide administrative support for various initiatives
• Relationship Management: Build & maintain strong relationships with internal & external stakeholders
• Confidentiality: Handle highly sensitive and confidential information with discretion
• Leading the Assistance pool & Office Management team, development talks with Assistants and Office Manager
• Preparing ExCom and Supervisor Board Meetings (collecting topics/distribute agenda & Presentations) via Brainloop Service

Requirements:Professional experience:

• Completed Higher Education in Business Administration, International Economics or relevant studies
• Very good organizational skills
• Excellent communication and advisory skills as well as stakeholder management skills (C-Level)
• Fluency in Business English (written & verbal)
• Ability to work in a dynamic environment and manage multiple (ad hoc) tasks at the same time
• Min. 5 years of experience in a similar position, preferably in an international company
• Experience in working with C-Level positions.
• Experience in dealing with confidential information (personal & business)

Personal profile:

• Excellent communication skills (active-listening & understanding the needs of the other side)
• Customer oriented personality
• Detail oriented personality
• Resilience when working under time pressure and with multiple tasks

Offer/Benefits:

• Access to corporate trainings and courses
• Meal vouchers – € 7,00 per day, canteen at the office location
• Annual transportation ticket for the city of Vienna
• Job with purpose and impact
• Healthcare support e.g. regular company doctor visits
• Flexible working hours
• Safe workplace in a stable industry
• International career opportunities

• Start date: asap
• Working hours: Fulltime (38,5h/ per week)
• Hybrid way of working: Office/Home Office

The minimum annual gross salary according to the applicable Collective Bargaining Agreement amounts to € 54.727,68 plus overpayment (for full time). The overpayment depends on the qualifications of the jobholder.Duties & Responsibilities:Requirements:Offer/Benefits:

Expected salary:

Location: Wien

Job date: Sat, 16 Nov 2024 08:30:17 GMT

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