Cash Office & Invoicing Supervisor

Job title: Cash Office & Invoicing Supervisor

Company: Calor


Job description: Role Overview:Are you detail-oriented and passionate about streamlining financial processes?We’re looking for a Cash & Invoicing Supervisor to join our Finance Team, ensuring accurate allocation of payments and timely invoicing while championing the digitalization of our Cylinder Dealer Network. In this role, you’ll play a key part in maintaining efficient operations, leading a team, and driving process improvements.Job Responsibilities:As supervisor of the Cash & Invoicing team as well as a key part of the finance team at Calor you will have responsibility for the following:Cash & Invoicing Management:

• Oversee the accurate processing of payment receipts, ensuring timely allocation and reconciliation.
• Ensure manual invoices are generated and sent promptly with correct VAT details.
• Maintain and refine cash office and invoicing policies, ensuring best practices are followed.
• Work closely with the Credit Control team to streamline payment and allocation processes.
• Support the transition towards a paperless invoicing environment.
• Oversee credit requests, ensuring correct VAT rates and financial details are recorded in a compliant and accurate manner.

Team Support & Collaboration:

• Lead, supervise and motivate a team of Cash Office & Invoicing Administrators ensuring smooth daily operations.
• Foster collaboration across teams, particularly with Credit Control, Sales, and Customer Service.
• Ensure adequate cross-training within the team to cover key responsibilities.
• Establish and track KPIs to monitor and enhance department performance. Continuous Improvement: • Implement process enhancements that improve accuracy, efficiency, and compliance.
• Act as a subject matter expert for the Finance Team on key systems related to cash and invoicing.
• Assist the Accounting Manager on finance projects, process enhancements, and departmental initiatives.

RequirementsThe Person Specification:We’re looking for a highly skilled professional with extensive accounts receivable experience in a fast-paced, dynamic industry, and a proven track record of driving improvements within finance teams.The ideal candidate will possess:Experience:

• 5+ years of experience in a finance department, ideally in accounts receivable.
• Experience in a supervisory or team lead role (desirable).

Skills:

• Certifications in Credit Management, Business Administration, or equivalent qualifications (desirable).
• Strong ability to influence and collaborate with cross-functional teams and key stakeholders.
• Proficiency in MS Office (especially Excel), QlikView, Business Central, and CRM systems.
• Confident communication and negotiation skills, with the ability to be both professional and assertive.
• Excellent prioritization skills, with a proactive approach to solving problems and finding improvements. • Personal Attributes: o Proven ability to lead and inspire a high-performing team.
• Strong analytical thinking and a dynamic, hardworking personality.
• Highly organized and able to manage multiple tasks efficiently.
• Proactive with a problem-solving mindset.

This role is vital to the smooth operation of the Calor Finance Team, offering you the opportunity to ensure accurate payment processing, efficient invoicing, and seamless financial operations while contributing to ongoing process improvements and digital transformation initiatives.Benefits

• Annual Leave entitlement starts at 22 days and increases with service level, plus 2 additional company days.
• Eligibility for competitive bonus based on performance.
• Subsidised Canteen facilities, Pension Scheme, Maternity Benefit, Income Protection and Life Assurance are among the valuable services available to our employees.
• We offer an Employee Assistance Programme (EAP) and a Cycle to Works scheme to contribute to our employee’s health and wellbeing, with our EAP also made available to the employee’s immediate family.
• Permanent employees are eligible for Professional Development Programmes to further develop themselves and we support our employees with 1 paid day off annually to engage in Volunteering activities.
• Free Car Parking facilities available at all locations, including EV charging

Expected salary:

Location: Dublin

Job date: Tue, 15 Apr 2025 22:27:24 GMT

To help us track our recruitment effort, please indicate in your email/cover letter where (jobsnear.pro) you saw this job posting.Thanks&Good Luck