Business Administrator – Facilities and Support

Job title: Business Administrator – Facilities and Support

Company: Hamilton City Council


Job description: Company DescriptionHamilton City Council owns over 300 buildings that support the various Council activities and services. Our facilities team provide in-house facilities management services for these buildings and structures. Included in this is the management of our Corporate buildings, including the main Municipal and Caro buildings.They make sure our facilities are in great condition and managed well, so we can all do our best work on behalf of the city. They provide maintenance forecasting, building compliance, contract management and energy management to each of the activities.Job DescriptionHe angituutanga: The opportunityReporting to the Business Support Team Leader you will be responsible for providing administrative and support services, including customer services, accounts, work requests, Cardax system and key management.Some of the key outputs of the role are:

• Stationery supplies are maintained including weekly checks of consumables for printers.
• Provide contract administration support.
• Provide assistance with data collection and presentation as required.
• Invoices, Unimarket and PSP procedures are actioned promptly and in line with Standard Operating Procedures.
• Completed all financial processes for payments.
• Accurate payment records are kept, and unit expenditure is tracked.
• Process reactive maintenance requests in a timely manner.
• Planned maintenance work orders are generated monthly.
• Completed work orders are closed as required.
• Requests for service are actioned and resolved satisfactorily.
• Customer requests are resolved promptly.
• Cardax security cards are issued, deleted or replaced in a timely manner.
• Access to organisational facilities – bike sheds and basement lockers are managed accurately and efficiently.

This is a really exciting time to be joining Council, you will be joining a great team with a great culture, and you will learn lots!QualificationsOo puumanawa me oo wheako | Your skills and experience

• Minimum of 2 years experience in an administrative position.
• Ability to work with customers to understand their needs to ensure information and services are provided that meet their requirements.
• Experience processing invoices and financial information.
• Experience with invoicing systems and administrative databases.
• Competent with the MicroSoft Office Suite of applications particularly Word and Excel.
• Excellent verbal and written communication skills.
• Ability to work independently.
• Methodical working style with a high level of attention to detail.
• Experience in a Local Government environment, or similar large corporate or trades related organisations.
• Experience of work order processing systems (IPS) and Financial systems.
• Experience with electronic filing systems.
• Intermediate level of computer literacy including the MicroSoft Office Suite of applications.
• Full Drivers Licence.

Additional InformationHe aha te wariu o te utu kaimahi? | What’s the salary?Circa $64K and negotiable dependent on skills and experience.Ngaa waahi whakarato painga kei a maatou: What we offer

• Flexible by choice; an award-winning flexible working policy.
• Opportunities for professional development.
• Two Wellbeing days per year.
• Free health insurance through Unimed including hospital/surgery grade cover and discounted. membership rates for family members.
• Free annual health checks and flu vaccination.
• Ability to purchase additional annual leave.
• Eye testing/glasses cost reimbursement.
• Discounted purchases from local businesses; gym memberships, cafes, dentists, hairdressers and many more.

Me Tono Inaaianei!: Apply Now!

• Click apply.
• ​Complete your application.

If you wish to include a cover letter with your application, please combine this in the same file as your resume and upload as a PDF file. Alternatively, you can use the ‘Write a message to the Hiring Team’ text box.Applications close on the: 08/05/2025Note: We will be shortlisting as we receive applications.Council is committed to honouring the principles of Te Tiriti o Waitangi/Treaty of Waitangi through its relationship with Kiingitanga, Waikato Tainui, mana whenua and maataa waka within Hamilton Kirikiriroa.All candidates will be notified of the outcome on their application via email. Short-listed candidates will be required to complete an interview process, reference checks and a criminal check. Further background checking will be required when relevant to the role. View more information about these checks, our commitment to the Privacy act and details for international applicants byIt is important to us that we support you throughout our selection process (interview and assessments). If you have any access needs during this process, let us know in advance so we can make sure these are met.As a council, we believe in creating a welcoming environment where everyone feels valued and belongs. We value inclusiveness (Kotahitanga) – we respect and value the unique perspectives, experiences, and talents that everyone brings.This role is being sourced directly. If/where Hamilton City Council requires the support of a recruitment agency, we will seek this support from our panel of selected agencies. Hamilton City Council will not be responsible for, and will not pay, any commissions, fees or other payments related to unsolicited contact.

Expected salary:

Location: Hamilton

Job date: Fri, 25 Apr 2025 22:28:18 GMT

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