Board Specialist

Job title: Board Specialist

Company: Robertson & Company


Job description: Our client is a top financial institution with significant North American holdings. They have operations across most major verticals, including institutional & corporate, wealth management, private client, commercial banking, treasury, and retail banking.Introduction: Robertson is seeking a skilled Board Specialist to join our client.Contract Period: 12 months with potential to extend or convert
Pay Rate: Starting from $25 per hour
Location: Toronto, ON
Location Type: Hybrid; 2 to 3 days in office
Business Hours: Monday to FridayJob Responsibilities:

• Organizes and attends meetings of the Boards of Directors and Board Committees of the bank’s Subsidiaries.
• Prepares legal documents for routine matters such as resolutions and documents required for corporate activities including incorporations, extra provincial registrations, general and limited partnerships, dividend payments, amalgamations and dissolutions.
• Coordinates and monitors government filings process and annual corporate maintenance.
• Maintains corporate records and registrations, and corporate database.
• Develops/maintains information management systems and ensures data integrity.
• Handles sensitive/confidential Bank information while minimizing legal risk.
• Arranges requirements and materials for the facilitation of meetings.
• Responds to internal/external inquiries concerning corporate information, legal agreements and certain legal issues.
• Provides advice and guidance to assigned business/group on implementation of solutions.
• Supports the execution of strategic initiatives in collaboration with internal and external stakeholders.
• Responds to internal/external inquiries on status of documentation and/or scheduling of activities.
• Gathers and analyzes research data, as required.
• Performs business/situational analysis and recommends alternatives to improve organizational effectiveness.
• Reviews and updates operations manuals.
• Conducts research, compiles information and reporting.
• Executes work to deliver timely, accurate and efficient services and support.
• Operates effectively in a high stress environment with constantly changing expectations.
• Focus is primarily on assigned business/group within the bank but may have broader, enterprise-wide focus.
• Exercises judgment to identify, diagnose, and solve problems within given rules.
• Works independently on a range of complex tasks, which may include unique situations.
• Broader work or accountabilities may be assigned as needed.

Experience & Qualification Requirements:

• Junior experience needed: 2-3 years as law clerk (not paralegal)
• Senior experience needed: 7+ years as law clerk (not paralegal)
• College Law Clerk Certificate or equivalent plus three years relevant experience in a corporate law practice within a law firm, financial institution or company listed on a major stock exchange
• Must be eligible for membership in the Institute of Law Clerks of Ontario
• Working and practical knowledge of laws/legislation relevant to corporate practice, including Business Corporations Act (Ontario), Canada Business Corporations Act, Partnerships Act and Corporations Information Act
• Working and practical knowledge of legal procedures and practices involved in preparing, processing, and filing a variety of legal documents
• Proficiency with computers an asset including advanced MS Office, internet, corporate databases (GEMS or similar), Diligent Board Portal (or similar) and other relevant software programs

****ALL CANDIDATES MUST COMPLETE A CRIMINAL AND CREDIT CHECK AS PART OF THE APPLICATION PROCESS****How to Apply: If you are a motivated professional looking to contribute to a leading team, please submit your resume outlining your qualifications and experience relevant to this role. Robertson & the clients we represent, value diversity and are committed to creating an inclusive workplace. We invite all qualified individuals to apply.Robertson & the clients we represent are equal opportunity employers, committed to diversity and inclusion. Robertson is a certified diverse supplier and actively seeks to foster a representative and inclusive workforce. We welcome applications from all qualified individuals, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, Aboriginal status, or any other legally protected factors. We champion building a diverse and inclusive environment.

Expected salary: $25 per hour

Location: Toronto, ON

Job date: Sun, 08 Jun 2025 06:15:11 GMT

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